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SwimBase General Description SwimBase is designed to simplify and automate the records and reports required for a Swim Team. SwimBase will keep the swimmer rosters and results for each meet. Roster reports, mailing labels, telephone lists, events results, swim team ladder and time in water are some of the reports that can be generated by SwimBase. The data entered can be reviewed, modified or deleted at any time. All reports can be directed to the computer screen for review, printed, sent to a disk file for storage, transfer or modification with a word processing program. SwimBase is an easy to use, menu driven program. Most menus and prompts are self-explanatory with little or no use of the manual required. All data is entered into forms with context sensitive help available at any time for each field. These help prompts will give an explanation of the required data and, where appropriate, the allowable input range. Any out of range data input will result in error requestors explaining the problem and the opportunity to correct the offending field. SwimBase can be configured by the user to support teams using USS, NF or USMS rules. The user can set up any combination of events, event groups, names, swimmer ages, groups and points. SwimBase will record the results of the meet and allow numerous reports to be generated on any set of data entered. This new version of SwimBase now includes meet management functions which will allow you to use SwimBase to simplify the management for your meets. It can help you prepare for the meet by helping select the swimmers for each event, preparing meet entry cards and printing a meet entry sheet. It can help you run your meet dual by allowing the input of the other teams' swimmers and the keeping track of finish times and scoring the individual events and the meet as it progresses. After the meet is complete you can print ribbons for either or both teams. Optionally, the results of the meet can automatically update the SwimBase data files. The design of SwimBase will allow the results of multiple seasons to be stored and the team roster from previous years to be moved forward each year with automatic updates to the swimmers' age and group. The data from previous years can be reviewed at any time for comparison to the current years results. The standardized reports from SwimBase will allow simplified comparisons of the results between different teams within the same division or league or even teams in different leagues. The reports from SwimBase can be set to include just a single meet, all meets of a particular type or all meets. The results can be sorted by sex, age or name. The results for swimmers can be generated for individual swimmers, for all swimmers or selected by sex. Page 2 Results are kept of all event entries so not only are the results of swimmers that finish in the top, point scoring, spots available but all other finishes along with all disqualifications, no shows, exhibitions and substitutes. It is possible at any time to summarize all the results of all the events any swimmer was scheduled for at any time. Manual Organization This manual is organized in the order that the menus, screens and requestors are most likely to be displayed by the first time user. Each Menu, Form or Requestor is displayed and then followed with a brief explanation of each of the elements within it. If you are trying to locate a particular menu or requestor then use the index with the menu or requestor heading as input. System Requirements The recommended hardware and system requirements for SwimBase are: IBM PC/XT/AT or compatible with at least 512K available RAM Memory. Any monitor capable of a 80 column text display. Any floppy drive with a hard disk drive. It is possible to run on a system with 2 720K or larger floppy drives but this is not a recommended configuration. MS/PC DOS 3.0 or later, IBM OS/2 2.0/1 or MS Windows 3.0/1. 80 or greater column text printer (optional for reports) Program Limitations The program limitations for SwimBase are: Maximum Seasons on a disk: 50 Maximum Meets in a season: 50 Maximum Swimmers in a Season: 511 Maximum Entries in an Event: 99 Longest time for an event: 59:59:99 (mins:secs:huns) Maximum Events in a meet: 256 Page 3 Installing SwimBase 1. Check the disk where you will be installing SwimBase to be sure that there is at least 720K free memory. This can be checked by using the DOS CHKDSK command ('CHKDSK C:' as an example to check the C: drive). 2. In order to start the installation you will need the SwimBase distribution disk in a floppy drive or the SwimBase distribution files 'UNZIPPED' into a directory. See the files SETUP.DOC and PACKING.LST for more information about what files to expect and what purpose each file serves. Start the INSTALL program by entering the full path and install program name: (If in the A: floppy drive) A:\INSTALL (If in the C:\DOWNLOAD directory) C:\DOWNLOAD\INSTALL 3. You will be prompted for an INSTALL FROM directory, this should in all normal circumstances be the same location as the INSTALL program and default to the proper location. If the SwimBase files are in a location different from the INSTALL program you should enter that directory now. 4. You will be prompted for an INSTALL TO directory. You can select the default by pressing enter or you can edit the directory as required. Some suggestions for legitimate directories: C:\SWIMDATA C:\PROGRAMS\SWIMDATA D:\SWIMDATA C:\SWIM1993 B:\SWIMDATA If the directory does not exist it will be created. Note that the INSTALL program will not create multiple levels of the directory. For the second example to work the directory C:\PROGRAMS must already exist. If you are upgrading an existing version of SwimBase that is at least version 1.60 then you should follow steps 1 through 5 for upgrading SwimBase versions 1.60 or later (see Upgrading SwimBase) and then specify the same directory as the SwimBase version 1.6x directory. If you are upgrading a SwimBase version 1.40 or earlier you will need to specify a new directory. SwimBase 2.00 cannot read the version 1.40 or earlier files. 5. You will now press ENTER to start the installation of the SwimBase program files. You can skip this step by entering 'N'. 6. You will now press ENTER to start the installation of the SwimBase Manual files. You can skip this step by entering 'N'. 7. You will now press ENTER to start the installation of the SwimBase Document files. You can skip this step by entering 'N'. Page 4 8. You will now press ENTER to start the installation of the SwimBase README files. You can skip this step by entering 'N'. 9. You will now press ENTER to start the installation of the SwimBase File Viewer files. You can skip this step by entering 'N'. The SwimBase installation is now complete. You can start the program by typing (assuming that you installed to C:\SWIMDATA): C: CD C:\SWIMDATA SWIM To view the program manual enter: FVIEW SWIMBASE.MAN for the manual. FVIEW SWIMBASE.TOC for the Table of Contents. FVIEW SWIMBASE.IDX for the index. To view the readme file enter: FVIEW READ.1ST To print the program manual, index or table of contents enter: TYPE SWIMBASE.MAN >PRN: or TYPE SWIMBASE.IDX >PRN: or TYPE SWIMBASE.TOC >PRN: To print the program ordering information and ordering form: TYPE REGISTER.DOC >PRN: Upgrading SwimBase From SwimBase version 1.60 or later If you are updating from SwimBase version 1.60 then follow these steps if you want your current Season, Meet and Swimmer files to be updates to version 2.00. Note that once this is complete these files will not be accessable with the version 1.60 program. 1. Make a backup copy of all your existing SwimBase files. 2. Start the old version 1.60 program by typing SWIM. 3. Select 'Set or Change Defaults' from the Main Menu and be sure that 'SKIP DB Audit' is set to 'N'. 4. Select ALT/A or the 'About SwimBase" menu selection and be sure the Data Disk Free Memory has at least 100,000 bytes. If it is less than this than you cannot update your old files. You can Import the Page 5 swimmer information. 5. Quit from SwimBase. 6. Copy the new version SWIM.EXE file to the location of the old version. 7. Start the program by typing SWIM. 8. Enter 'y' to convert events requestor. 9. Select 'Set or Change Defaults' from the Main Menu and be sure that 'SKIP DB Audit' is set to 'N'. 10. Use 'Select Active Season' to select each season you have defined in order to convert the files to the new format. From SwimBase version 1.40 or earlier SwimBase Version 2.00 can not read the data base files from versions prior to 1.60. If you need to update your files then you must load version 1.6x as a intermediate step before loading 2.00. Version 1.65 is available from the author for a moderate shipping and handling fee. Setup Technical Review The SWIM.EXE file is the main program file for SwimBase. This program file contains the main program and the program overlay files. When SwimBase is started the main program is loaded and then is run from RAM memory until the program is exited. As different program options are selected the SWIM.EXE file will be automatically accessed to load the necessary overlays into memory. For this reason the SWIM.EXE file must stay accessible. While this is not a problem for hard drive users it does mean that if you start SwimBase from a floppy drive that floppy must remain loaded. As soon as SWIM.EXE loads it will search the same directory that SWIM.EXE is in to find the system defaults which are contained in the file DEFAULT.DTA. If DEFAULT.DTA is not found then it will be created in that directory. After this is loaded then the event data files, EVENT.DTA and EVENT.ORD are loaded. These files must be located in the program directory (the same directory SWIM.EXE is in). If EVENT.DTA is not located then it will be created. You can use the 'Modify Event Definitions' menu to define your events. If you have modified the default age group setting then an additional setup file, AGEGRPS.DTA, will be located in the program directory and loaded to define your age groups. Hard Disk Setup The program, SWIM.EXE, should be loaded in a subdirectory, recommended name, C:\SWIMDATA, and then the Season and data files kept in this same directory. Using the defauls from the INSTALL program will result in this configuration. Page 6 Dual Floppy Disk Setup To use this setup you must have at least 2 floppy drives each with a capacity of 720K or more. 1. Use the INSTALL program to install the program on a floppy. See INSTALL.DOC for floppy installation. 2. Put the Program files disk in drive A: and a blank, formatted floppy in drive B:. 3. Start the program by typing A:\SWIM. 4. Answer N to 'Directory Open Failure' requestor. 5. Enter directory for the data disk, 'B:\SWIMDATA' is recommended 6. Be sure the data disk is in drive B: and press return. 7. Press Y to create directory. 8. When program starts select 'Set or Change Defaults' and enter the directory from step 5 as the data PATH default. 9. Each time you are ready to use the program place the program disk in drive A: and the data disk in drive B: and then type A:\SWIM. Menu Usage The basic use of all menus is the same. The up and down arrow keys are used to move within the menu or by pressing the first letter of a menu item it can be jumped to. The selection is picked by pressing the ENTER key. On the menus that can span more than one screen full of data such as the swimmer requestor the Page Up and Page Down keys move a page at a time rather than a item at a time. The ESC key will return to the previous menu or selection or exit the program from the opening menu. The ESC key is consistent throughout the program to cancel the current selection. There are 3 special keys that are active in any menu. ALT/C (holding down the ALT key and pressing C) will open a time calculator window. This calculator will allow you to add, subtract and divide time in minutes:seconds:hundreds format. See the manual section on the Time Calculator for details. ALT/A (holding down the ALT key and pressing A) will open the 'About SwimBase' window with memory usage statistics. ALT/D will shell out (exit) to DOS. This DOS shell will allow any DOS commands or actions to be taken. You can return to SwimBase at the point you left by entering 'EXIT' at the DOS prompt. Page 7 Menus and Screens /= F1 HELP = 08/22 15:57:05 \ | | | SwimBase | | Opening Menu | |============================| | Select Active Season | | Define New Season | | Remove Existing Season | | Archive Season Data | | Set or Change Defaults | | Change Data Disk | | Modify Event or Age Grps | | Import Season DataBase | | About Swim Data System | |============================| | Exit Swim Data Base | \============================/ Opening Menu This is the initial menu presented when SwimBase is started. All functions of SwimBase are accessed through this menu. Exiting this menu quits SwimBase and returns control back to the operating system. 1. Select Active Season This selection will present the Season Select Requestor with a list of all defined seasons. Pick the season that will contain the data to be used for this session. Most operations within SwimBase are done to the data in a particular season. 2. Define New Season This item is used to define a new season. Before any operations can be done on meets, swimmers or events the season in which they are to exist must be built. When this is selected you will be presented 2 forms. The first will allow you to choose a name for the season and the second will build the information about the season. These forms are discussed in greater detail elsewhere. 3. Remove Existing Season This selection will delete a season. Note that all data associated with this season will be deleted. The swimmers, meets and events will be gone. In normal usage there will be no reason to delete a season. Old seasons should be retained for review in the future. Page 8 4. Archive Season Data This selection will allow you to make a backup copy of a season or restore a previously created backup. Regular backups should be made to avoid data loss in case of a system failure. A full description of these options is contained within the description of the Archive menus and forms. 5. Set or Change Defaults This selection will present a form that allows several configuration parameters to be set. These parameters are fully explained in the Default Data form description. 6. Change Data Disk If the program is kept on a separate disk from the data then after starting the program use this selection to tell the program where to look for the data. A Drive/Path Selection Form will be presented into which you will enter the drive letter to locate the disk. If you will be using the same disks and directories each time then you can set the data path in the Set Defaults form. This selection can also be used to change the directory that contains the Seasons you wish to work with. This would be used if you kept different directories for different Seasons or teams. 7. Modify Event or Age Grps This selection can be used to create, modify, view or print the Event or Age Group definition files. See the manual sections on Event Definitions or Age Group Definitions for further details. 8. Import Season DataBase This selection is used to copy the swimmer data base from one season to another. The swimmer roster records will be transferred to the new season and the age and group fields updated according to the date of the new Season. This selection will only import the swimmer records, no meet or event data is imported. The data in the old season is not modified. 9. About Swim Data Base This selection presents a short description and copyright notice along with the version number and date and the unique serial number for this program. Also included are details on active program and data paths, free Disk, Ram and Stack memory and Ram Heap integrity. This selection can be used to determine the amount of free disk space on your data disks. 10. Exit Swim Data Base Return to DOS, quit program. Page 9 Season Menus and Forms /==============Create New season=============\ | | | Enter new Season Name (4 to 8 characters) | | Press ESC to QUIT | | | | Season Name : ________ | | | | | | | \============================================/ Season Name Form This form will appear when Define New Season is selected. You will enter the name for the new season. The name must be at least 4 characters long and no longer than 8 characters. Some examples would be: MGC1990, SEASON1, OLNEY or TEAM90. /=== Enter Default Data for Season == Press F1 for Help ===\ | Team Name : __________________ | | | | Other Info, Division : ____________________________ | | | | Start date : __/__/__ End date : __/__/__ | | | | Number of Meets : ___ Age Basis (M,J,C,F) : _ | | | | Age Up Date : __/__/__ (Valid if Age Basis if 'F') | | | \==========================================================/ Season Entry Form This is the form used to enter season data. The field descriptions are as follows: 1. Team Name This is the name or base location of the team. This information will appear on any reports generated from data in this season. 2. Other Info, Division This field contains additional information about the team or season to be entered. It also will become part of the header of any reports about this season. 3. Start Date This is the date of the first meet of the season in Month/Day/Year (MM/DD/YY) format. The year from this field is used to calculate the swimmers' age and group information. Page 10 4. End Date This is the date of the last meet in the season. This is for informational purposes only. 5. Number of Meets This is the number of meets in the season. It is also for informational purposes only. If you define more meets than you specified here it will not cause any problems. 6. Age Basis (M,J,C,F) This entry will set the date that is used for the basis of calculating the age and age group for each swimmer. When 'M' (Meet) is used the swimmers' age and age group will be set relative to the selected meet start date. 'C' (Current) will set the age relative to the current date. 'J' (July 1) will set the age relative to July 1st of the year the Season starts. If the Age Basis is set to 'F' (Fixed) then the date that the swimmer's age will be set relative to is taken from the Age Up Date field. 7. Age Up date If the Age Basis is set to 'F' then the swimmer's age will be set relative to this date. If the Age Basis is anything else this date will be ignored. See the 'Age Up Swimmer Data' selection in the 'Swimmer Setup Menu' to reset the swimmers' age and age group as the season progresses. /========= Delete SEASON Warning ========\ | | | Delete this SEASON Y/N [N] ? _ | | | | MYSEASON | | | | This SEASON and all SWIMMER data, MEET | | data and EVENT data for this SEASON | | will be DELETED. !!! FOREVER !!! | \========= *** FINAL WARNING *** ========/ /========= Delete SEASON Warning ========\ | | | Delete SEASON Name: | | | | MYSEASON | | | | Enter Season NAME to VERIFY DELETE | | Press ESC to QUIT and abort DELETE | | Season Name to DELETE: ________ | \========= *** FINAL WARNING *** ========/ Delete Season (Meet) Requestors Any time you try to delete either a season or a meet this pair Page 11 of requestors will appear. The first requestor will sound a buzzer and ask for a Yes/No confirmation that you really intend to delete this season or meet. If anything other than Y is entered the process is canceled and you are returned to the menu. If Y is entered the second requestor will appear and you will need to enter the season or meet name to complete the deletion. If this name isn't entered correctly then the process is canceled. If the correct name is entered then the season or meet will be removed. PLEASE NOTE Once deleted there is no way to recover the deleted data. /===============\ | Select Season | |===============| | MGC1991 | | OMSC1990 | | TEST0123 | |===============| | Cancel Select | \===============/ Season Select Requestor This requestor is used by several other menu items to allow the choice of a particular season. A list of all seasons is presented and you can chose any season or cancel the operation by either selecting Cancel Select or pressing the ESC key. The action taken after selecting a season will depend on what menu you were in when this menu appeared. The list of seasons will be sorted alphabetically and if more than 12 seasons exist then selections for next page and last page will be included. Database Maintenance Menus /======================\ | DataBase | | Maintenance | |======================| | Archive Swimmer Data | | Archive Meet Data | | Archive Event Defs | | Restore Data | |======================| \======================/ Page 12 DataBase Maintenance Menu This menu is used to determine if the data is to be archived (saved from the active files to a backup copy) or restored (moved from the backup copy to the active copy). The Archive data selection should be used as a matter of routine. The Restore Data selection should only be used in times of data base corruption or to share a data base among different systems. You can choose to archive the Swimmer, Meet or Event data to the same destination or use separate floppy disks for each. As your data grows you may need to use different disks for each. When you restore the data the program will restore whatever data is present on the floppy to the program disk. If you archived all 3 to the same disk then all 3 will be restored. If you only did 1 then that is all that will be restored. If you are planning to use the Import/Export Meet Data functions then you may want to use just the Archive Swimmer Data selection to insure that the Swimmer data files are identical on the 2 systems that will be sharing data. See the manual section describing the Import and Export functions for further details. /============== *** Overwrite DataBase Warning *** ==============\ | | | The process you have selected will overwrite | | the existing DataBase for the Season you are | | about to select. This should only be done to | | recover from data corruption. | | If improperly used this process could destroy | | your swimmer and meet data bases. BE CAREFUL!!! | | | \================================================================/ /============\ | Overwrite | | DataBase | |============| | Yes | | No! | |============| \============/ Overwrite Database Warning This pair of windows will appear if you have selected to restore a previously archived database. The restoral process will replace the current data with the old data. Page 13 /== Enter Default Data for SDB == Press F1 for Help =\ | | | AutoDetect Monitor : Y Color Monitor : | | Quick Start : Y SKIP DB Audit : Y | | Startup Password : __________ Foreground : 0 | | Delete Password : __________ Background : 9 | | Print Extended Graphics : Y View Color : 1 | | Printer Port : PRN Carriage returns ? : N | | Printer Setup : ____________________________ | | Enter PATH name for SwimBase Data Files: | | PATH = C:\SWIMDATA_______________________________ | | Use No Age Groups : N Use 7 Age Groups : N | | Each Meet has Event File : N Keep Records : Y | | Yard Factor : __.___ Meter Factor : __.___ | | | | | | Press ENTER to Accept, Any other key to edit | \====================================================/ Default Data Form This form enters default data about your system, printer and preferences. This data is entered once and then will remain in effect unless changed. 1. AutoDetect Monitor If this is set to Y then the program will automatically detect the presence of a color monitor and use color. In some cases it is possible that the monitor type indicated by the system does not match what is actually installed, this is a common problem with portable Pcs. If this occurs then set this to N and set the proper monitor type in the next field. You can also force a color monitor to display in black and white by setting this field to N and the next field to N. 2. Color Monitor If you are using a color monitor then select Y for this field otherwise set it to N. This field will not appear if AutoDetect Monitor is set to Y. 3. Quick Start The program will display an opening banner for a few seconds if this is set to N. To go directly to the opening menus set it to Y. 4. SKIP DB Audit The program will run a check on the integrity of the database structures each time a season is selected if this is set to N. This step can be skipped by setting this to Y. The few seconds lost while the data base check (audit) is run is a small price to pay for insurance that your data is not corrupted. Page 14 5. Startup Password If you wish to require a password to access any of the data then enter that password here. The password can be any string of characters up to 10 in length. To remove a password once one is entered use 'NOPASSWORD' (uppercase) as the password. Note that you will need to know the old password to remove it. 6. Foreground You can use this selection to select any one of ten different color combinations for the menus, screens and messages by entering a number between 0 and 9. The changes are effective as soon as the default data form is accepted. 7. Delete Password If you wish to require a password to delete data but not one for access then set a password here. The same requirements for removing this password apply. 8. Background This selection acts the same as for Foreground selection except it controls the window background and shading. These colors are a subset of the Foreground colors so changing Foreground will effect the Background. 9. Print Extended Graphics Set this to Y if your printer supports the Extended or IBM line drawing character set. The best looking reports can be obtained with this set to Y. If the reports generated with this set to Y have garbage in the borders and through them then you will need to set this to N or use the Printer Setup the enter the proper printer codes to print Extended or IBM characters. 10. View Color This selection acts the same as Foreground and Background but it controls the colors for any reports that are viewed on screen. 11. Printer Port When you reach this selection a secondary selection requestor will open that will allow you to select which printer port your printer is attached to. The possible selections are: PRN for the DOS default printer port, LPT1, LPT2 and LPT3 for the possible parallel ports and COM1 through COM4 for the possible serial ports. If you select one of the COM ports you will need to define the port parameters (Baud, bits etc.) before starting SwimBase. See the DOS MODE command for details. 12. Carriage returns SwimBase sends a linefeed (new line or LF or 0A) at the end of each line when it generates any printed reports. Most Page 15 printers will convert this linefeed to a linefeed/carriage return pair. If your reports run off the right edge of the paper it is probably because your printer does not follow this convention. Changing this field to Y will send both a linefeed and a carriage return to the printer. On a HP Laserjet the appearance of this problem is the first line of the report will print and then the rest of the page will be blank. Changing this field to Y will cure this problem. Alternatively, Using '1b 26 6b 32 47' as the printer setup for a HP Laserjet will cause the printer to follow the standard LF to LF/CR conversion. 13. Printer Setup This is the string that will be sent to the printer before any thing is printed. The string needs to be entered as hexadecimal characters with each character separated by a space. An example would be '1b 7 1'. Most printer manuals use hexadecimal in the reference section. 14. PATH = If the data files are going to be kept in a directory different from the directory with the program file 'SWIM.EXE' then set the directory PATH here and the program will automatically use those files. The path can be entered as either a full or relative path name. Some examples of legitimate full pathnames would be: C:\SWIMDATA C:\DATA\SWIMDATA Examples of relative pathnames: SWIMDATA MYDATA Please note that changes entered here are not immediately active. To start using the new PATH you must either select 'Change Data Disk or Path' for the Opening Menu or Exit and restart SwimBase. 15. Use NO Age Groups If your league does not differentiate swimmers by their ages then set this selection to 'N'. With this set to 'N' then all reports and selections will be made without reference to the swimmers' age or age group. 16. Use 7 Age Groups SwimBase has two sets of default age groups available if you don't use the Modify Events or Age Grps selection from the Opening Menu to custom define your age groups. These defaults are to use either 5 age groups or 7 age groups. If this field is set to N then the available age groups are: 8 & U, 9 - 10, 11 - 12, 13 - 14 and 15 - 18. If set to Y then the groups are: 6 & U, 8 & U, 9 - 10, 11 - 12, 13 - 14, 15 - 16 and 17 - 18. A Page 16 'SENIOR' group is also available. This selection will not appear if you have defined your own age groups or you have selected to use no age groups. 17. Each Meet has Event File This selection when set to 'Y' will allow each meet to have different numbers of finishers scoring points and different points assigned to each place. When selected the 'Main Menu' will include a 'Modify Event Definitions' selection where the Meet specific values are defined. Refer to the Main Menu for details. 18. Keep Records You can keep details of both league and team records, including the swimmer name, date and location, for all events. Set this to 'Y' if you wish to keep this level of detail. See the 'Record Detail Form' for a more complete description of the data retained. 19. Yard Factor 20. Meter Factor If your league swims some meets in pools measured in meters and others in pools measured in yards and you want to normalize the reports to show all times as meters or yards then you can enter the Yard to Meter and Meter to Yard multiplier factors here. A suggested yard to meter factor would be 1.11 and a meter to yard factor would be 0.901. If there is any entry in these fields then any reports will allow an option of reporting in Yards, Meters or As Entered. Page 17 Event Menus and Forms Understanding Events The initial setup of your event definitions can have a large impact on how well SwimBase will fulfill your requirements so before starting to define your events you should take some time to understand how events are handled by SwimBase. As an example let's say that there are 4 events used in your league. These are: Event Event Number Description 5 Boys 8 and Under 50M Freestyle 5a Boys 6 and Under 50M Freestyle 6 Girls 8 and Under 50M Freestyle 6a Girls 6 and Under 50M Freestyle Now what we need to do is number these events starting at 1 so now what we have is: Event Event Number Description 1 5 Boys 8 and Under 50M Freestyle 2 5a Boys 6 and Under 50M Freestyle 3 6 Girls 8 and Under 50M Freestyle 4 6a Girls 6 and Under 50M Freestyle The numbers 1 through 4 can be thought of as the SwimBase internal event numbers. You can skip numbers if you wish and add more events later but once data is entered for a meet the internal number for that event can't be changed. When you are entering event results you will enter the Event Number (IE: 5 or 6a) and SwimBase will store the data under the internal event number. The order that the events will appear in reports or if the event will appear in the report at all is determined by the internal event numbers. The steps that we would follow to setup the events for this example are: 1. Select 'Modify Event Definitions' from the 'Opening Menu'. 2. Select 'Modify Globals' from the 'Modify Events' menu. 3. Enter '1' as the 'Lowest Event' and '4' as the 'Highest Event'. The value for 'Lanes Scoring Points' will come from your league rules. It is the number of places that are awarded points. If the first 4 finishers are awarded points then enter 4 for this field. Page 18 4. Now select 'Modify Events' from the 'Modify Events' menu and enter the internal number of the first event we are defining ('1') into the 'Enter Event to Update' requestor. 5. Enter the Event Number for this event ('5') into the 'Event Definition #001 Details' form and complete the rest of the form using the 'Event Input Form' for details of each of the fields in the form. 6. Repeat steps 4 and 5 for each of the remaining events. Please refer to this simple 4 event example to better understand the Event Setup Description that follows. Event Setup Description When 'Change Event Definitions' is selected two data files, EVENT.DTA and EVENT.ORD, will be created or modified if they exist. The information contained in these files are the names, points per place, maximum points for the event, age group, event type, point basis, team or individual, output order and the start and end event numbers. There can be up to 256 events defined. This file is used by the SWIM main program and needs to be in the SWIM program directory. Event Definition Requestors /================\ | Modify Events | |================| | Review Events | | Modify Events | | Modify Globals | | Review Order | | Modify Order | | Record Detail | | Set Age Groups | |================| | Cancel | \================/ Opening Menu Modify Event Requestor Page 19 /================\ | Modify Events | |================| | Review Events | | Modify Events | | Modify Globals | | Review Order | | PreSet Points | |================| | Cancel | \================/ Main Menu Modify Event Requestor The first of these menus will appear when 'Modify Events or Age Grps' is selected from the Opening Menu. The second will appear when 'Modify Event Definitions' is selected from the Main Menu. When selected from the Main Menu you will also need to select which meet the Event File is for. From this menu you can change the definitions of the individual events, the number of events and output order of the events, the team and league record details, the swimmer age groups and the event points. The selections within the two menus will be described together. 1. Review Events This selection will produce the Event Definitions report. This report will provide details of how your events are currently defined. Refer to the 'Event Definitions' report for details. 2. Modify Events This selection is used to modify the details of a single event. When selected you will first be asked for which event you want to modify (use the internal event number to select) and then will complete an event definition form. See the 'Modify Event Form' for details of the fields within this form. If this is the individual meet event form selected from the Main Menu then you will only be able to modify the points for the events. All other changes are done from the Opening Menu Modify Events. 3. Modify Globals This selection is used to change the high and low event number and the number of places scoring points. See the 'Modify Globals Form' for details of the fields within this form. 4. Modify Order This selection is used to set the order of events in any reports or to build reports that exclude certain events for the report. See the 'New Event Order' form for details on the fields in this form. Page 20 5. Review Order This selection will produce a report of the values that you have defined in the previous selection. 6. Record Detail This selection will allow you the add, change or report on the record detail information for your team and league. 7. Set Age Groups If the 2 predefined age groups do not fit your needs this selection can be used to define the specific age groups for your team. See the Age Groups form for more detail on the use of this selection. 8. PreSet Points If you use different points and scoring values for each meet it is possible to build a file that will simplify the setup of each of your meets. See Preset Points in the manual for further details on the use of this function. ˛ Event Definitions |Low ev = 1,High ev = 50,Finishers = 5,YtoM = 0.0, MtoY = 0.0 |1992 Test team DG Page 1 |==================================================================== | I# ENum Event Name ET G AGP EGRP TYP MX MN LNG | p01 p02 p03 p04 p05 |-------------------------------------------------------------------- | 1 1 Boys 12 & U 100M Ind. Med S B 11 - 12 IMed BOTH 10 0 100M | 6 4 3 2 1 | | 2 2 Girls 12 & U 100M Ind. Med S G 11 - 12 IMed BOTH 10 0 100M | 6 4 3 2 1 ˛ Event Definition Report This is a partial event definition report. The field definitions are as follows: 1. Low event number (Low ev) This is the lowest definable event number as entered in the event definition requestor for lowest event. 2. High event number (High ev) This is the highest definable event number. 3. Finishers This is the number of finishers (places) that can generate points for the swimmers. In the example the 4 means that places Page 21 1 through 4 will receive points while the rest will be classified as DNP - Did not Place. The allowable range is 3 to 16. 4. YtoM 5. MtoY This is the Yards to Meters and Meters to Yards conversion factors. These values are entered in the Set or Change Defaults selection. See that selection for an explanation for the usage of YtoM and MtoY. 6. I# This is the internal number for this event. It will not always be the same as the event number you assign to the event. 7. ENum This is the event number that you have assigned for this event. This is the number (it can be alpha, numeric or mixed) that you will enter when referencing this event. 8. Event Name This is the name of the event. Note that because of the amount of information in this report the event name is limited to 30 characters. In the reports and event forms the full 36 characters of the event name are retained. 9. ET This is the Event Time, either S for short (9:59:99 or less) or L for up to 59:59:99. 10. G This the gender for this particular event. G is for Girls and B is for Boys. 11. AGRP This is the age group for this event. If you select to not use age groups then this field will not appear in the event reports. 12. EGRP This is the event group for this event. This field is used for selecting this event in reports. The possible choices are freestyle, backstroke, breaststroke, butterfly, individual medley, free relay, medley relay or don't care. 13. TYP This field determines the point accumulation type to be used for this event. Page 22 14. MX This is the maximum number of points that the team can accumulate from the event. 15. MN This is the minimum number of points a team can accumulate from an event. This value only comes into play for scoring a meet in the Swim Meet Management selection. If either team has a swimmer entered in an event and no swimmer finishes in the points then this value is applied. 16. LNG This is the distance for this event. This selection is used to select particular events for reporting purposes. 11. p01, p02, p03, p0n ....... This is the number of points awarded for each finishing place, 1st through nth. The number of places that will appear here depends on the setting of the Finishers Scoring value. /========== Enter Event Data == Press F1 for Help =========\ | | | Lowest Event : 1__ Highest Event : 46_ | | | | Finishers Scoring Points : 5 | | | \==========================================================/ Modify Globals Form This form is used to set the lowest and highest event number and the number of Finishers Scoring. The range for the event numbers must be between 0 and 255 with the lowest event being at least 1 less than the highest. The range for Finishers Scoring is 3 to 16. 1. Lowest Event This is the internal event number of the lowest event used. This number can range from 0 to 254 and must be at least 1 less than the Highest Event number. From the setup example this would be a '1'. 2. Highest Event This is the internal event number of the highest event used. This number can range from 1 to 255 and must be at least 1 more than the lowest event number. From the setup example this would be a '4'. 3. Finishers Scoring Points This is the number of finishers that can be awarded points Page 23 in each event. This number can range from 3 to 16. This number should be the highest applicable to any event. If the individual events allow 5 scorers and the relays only 3 then 5 should be entered here. During the relay event setup you will be able to set the extra places to 0 points to avoid scoring errors. /=== Enter Event to Update ==\ | | | Event (1 - 150) : ___ | | | \=== ESC to Save and Exit ===/ Event Requestor This requestor is used to select an individual event for input or update. The number entered is the internal event number. The range of numbers that can be selected is set by the high and low numbers entered on the global setup. After you have made your event changes press the ESC key and your changes will be saved and the program will return to the menu. /=================== Event Definition #001 Details ==================\ | | | Event Number : 1___ | | | | Decription : _1_-_Boys__12_&_U__100M_Ind._Medley_ Active (Y/N) : Y | | | | 6=15 - 16 7=17 - 18 | | 0= 6 & U 1= 8 & U 2= 9 - 10 3=11 - 12 4=13 - 14 | | Age Group (0 - 15): 3_ Event Gender (B/G) : B | | | | Event Group : 4 Time for Event : S Event Distance : 25M__ | | | | Select points for each finishing place (0 - 99) | | 1st : 6_ 2nd : 4_ 3rd : 3_ 4th : 2_ 5th : 1_ | | | | | | | | | | | | Enter basis for point accumulation, [I]ndividual, [T]eam or [B]oth | | Scoring basis : B Maximum Points : 10 Minimum Points : 0_ | | | | Team Rec. __:__:__ League Rec. __:__:__ AllStar Time __:__:__ | \====================================================================/ Event Input Form This form is used to input the details of a single event. The field definitions are as follows: 1. Event Number This is the event number that you will use to identify this event. This is the number that you will input to enter results Page 24 for this event and the number that will appear on any reports. It can be up to 4 characters, either numbers or letters. Some valid numbers would be 1, 2, 3a, 44b or a. 2. Description This is a narrative description of this event. The description can be up to 36 characters in length. This the way this event's description will appear in all reports. 3. Active The field selects if this event is active. If this is set to N then this event will be ignored for all reports. Any used event definition should be set to Y. 4. Age Group This is the age group that will compete in this event. IF you use the 5 or 7 age groups setting available in the default setup the age group selections are: 0 - 6 & U 1 - 8 & U 2 - 9 - 10 3 - 11 - 12 4 - 13 - 14 5 - 15 - 18 6 - 15 - 16 7 - 17 - 18 8 - SENIOR 9 - Do Not Care If you decide to define your own set of age groups then you will pick from the list that you built in age group setup. 5. Gender Select B for Boys or G for Girls. 6. Event Group This is the event group selection for this event. The event group selections are: 0 - Freestyle 1 - Backstroke 2 - Breaststroke 3 - Butterfly 4 - Individual Medley 5 - Free Relay 6 - Medley Relay 9 - Do Not Care Event groups 5 and 6 are the relay events and when event results are entered for these events a subform will open that will allow the entry of the relay leg results (stroke and time) for each of the 4 swimmers in the relay event. If you do not Page 25 want to keep track of the relay legs then set these events to type 9. 7. Time for Event (L or S) This entry will select if the maximum time for the event is 9:59:99 or 59:59:99. Using 'S' will limit the input for this event to 9:59:99. The major effect of this selection is during data input the time can be input with 1 character for the minutes and some reports will report only a single character for the minutes value. 8. Event Distance This entry is for the length of the event. You will enter the distance and either a 'Y' or a 'M' for yards or meters. The line above this selection will show the allowable input distance number as you input this field. A proper entry would be 100M with no space between the distance and the M. 9. 1st place (2nd, 3rd, 4th, 5th ... 16th) This is the number of points accumulated for each finishing place. Depending on your setup anywhere from 3 to 16 places may appear here. If you are changing the event definition file for an individual meet (accessed through the Main Menu) this will be the first field that you will enter. This field and the next 3 will be the only ones available for modification. 10. Scoring basis This determines how this event is handled for individual and team point accumulation. If the event is considered a TEAM event then no points will be shown for the individual swimmers on the swimmer reports. The possible selections are 'I' for an Individual event, 'B' for an event that will accumulate points for both the individual and the team and 'T' for team only points. 11. Maximum Team Points This is the maximum points that the team can earn in this event. 11. Minimum Team Points This is the minimum points that the team can earn in this event. This is only used in the Swim Meet Management, Score meet selection. 11. Team Rec., League Rec. and AllStar Time By entering values in these 3 fields you can be alerted to any swimmer that equals or betters a event 'record' or 'allstar' time. A alert requestor will appear during event results input if either time is met and certain reports will Page 26 have a '*R', '*T' or '*A' to indicate that this time is a League, Team or Allstar time. If you have selected to keep record details in the Default setup you will have the option of adding the record detail information. /==================== Enter New Event Order ===================\ | | | Output Number : 2__ | | | | Event Number : 5a__ | | | | Active (Y/N) : Y | | | \==============================================================/ Event Order Form This form is used to define the order that the events will appear in the reports or if the event will appear in the reports at all. 1. Output Number This is the position in the report that this event will appear. Number 1 will be first, 2 second and so on. Note that if 1 is set to Active = N then 2 will be first. 2. Event Number This is the Event number that will be output in this output number. This is not the internal event number but the event number that you assigned in the event definition form. 3. Active This field will determine if the event will appear in the report. If it is set to N that the event will not be output in the report. Note that setting this to N will not effect any data already entered for this event. | Event Report Output Order | |==============================================================| |Out Report Out Report Out Report | |Ord Event Num ACT Ord Event Num ACT | |--------------------------------------------------------------| | 1 1 INACT 2 5 ACT | | 4 4 ACT 5 2 ACT | | 7 7 ACT 8 8 ACT | | 10 10 ACT 11 11 ACT | | 13 13 ACT 14 14 ACT | | 16 16 ACT 17 17 ACT | Event Order Report This report shows the event output order and status of each Page 27 defined event. Out Ord is the output order. Report Event Num is the Event number that will appear in the order shown. ACT or INACT decides if this event will appear in the reports. /==================== Enter Data for Record ===================\ | | | Event Number : ____ | | | | Record Time : __:__:__ Record Time Date : __/__/__ | | | | Swimmer Name : _______________________________ | | Swimmer Team : __________________ | | Pool Location : __________________ | | Opponent : __________________ | | | | | | | \==============================================================/ Record Detail Form This form is used to keep a detailed record of league or team records. You can keep one or the other or both. It can be accessed in several ways. The first is from the Event and Age Grp menu, Record Detail selection. The others are during entry of event information or event results. If you have populated the league and/or team record fields in the event setup and have Keep Records default set to 'Y' then anytime a swimmer exceeds either record you will have the option of completing this record. The record will be prepopulated with all the information available from the swimmer's record. / Enter or Update Swimmer Age Groups ====================================\ | | | Group 0 Description _6_&_U_ Low Age 1_ High Age 6_ Gender B Act N | | Group 1 Description _8_&_U_ Low Age 1_ High Age 8_ Gender B Act Y | | Group 2 Description _9_-_10 Low Age 9_ High Age 10 Gender B Act Y | | Group 3 Description 11_-_12 Low Age 11 High Age 12 Gender B Act Y | | Group 4 Description 13_-_14 Low Age 13 High Age 14 Gender B Act Y | | Group 5 Description 15_-_18 Low Age 15 High Age 18 Gender B Act Y | | Group 6 Description 15_-_16 Low Age 15 High Age 16 Gender B Act N | | Group 7 Description 17_-_18 Low Age 17 High Age 18 Gender B Act N | | Group 8 Description SENIOR_ Low Age 99 High Age 99 Gender B Act N | | Group 9 Description __DNC__ Low Age 99 High Age 99 Gender B Act N | | Group 10 Description _______ Low Age 0_ High Age 0_ Gender B Act N | | Group 11 Description _______ Low Age 0_ High Age 0_ Gender B Act N | | Group 12 Description _______ Low Age 0_ High Age 0_ Gender B Act N | | Group 13 Description _______ Low Age 0_ High Age 0_ Gender B Act N | | Group 14 Description _______ Low Age 0_ High Age 0_ Gender B Act N | | Group 15 Description _______ Low Age 0_ High Age 0_ Gender B Act N | | | \========================================================================/ Page 28 Swimmer Age Group Form This form is used to define the age groups for your team if you can't use the 2 predefined sets. The groups are numbered from 0 through 15. The description is the text that will appear on any reports that are age group specific. You can use any characters that you like but you are limited to 7 characters. The low age and high age fields give the range of ages that will be swimming in this group. The gender can be 'B' for both or 'F' for female or 'M' for male. Act determined if this group is active, 'Y' for yes and 'N' for no. In actual usage the age groups are searched from the top (group 0) looking for a group that meets the age range, gender and is active. In cases of an overlap the first age group will be selected. As is the case with the event definitions, each age group has an internal number that is used in other records referring back to a particular age group. If you have entered data with the first age group as '8 and Under' and then change the first age group to '6 and Under' you have in effect changed all records that were 8 and U to 6 and U. It is important to set the age groups up properly before you start entering meet results. 1. Group n Description This is the textual description that will appear any time that this age group is referred to in any forms or reports. You are limited to 7 characters. 2. Low Age This is the lowest age that will be in this age group. The value can be anywhere from 1 to 99. 3. High Age This is the highest age that will be in this age group. The value can be anywhere from 1 to 99. 4. Gender This is the gender of this age group. It can be 'B' for both, 'F' for female or 'M' for male. 5. Act This determines if this group is active, 'Y' for active and 'N' for inactive. It is possible by having this on for some meets and off for others to combine age groups for certain meets. If some meets use both a 6 and under and a 8 and under you could define both groups and if you do an 'Age Up' with them both active then swimmers would be placed in 6 and U or 8 and U. For a meet that combines these two groups by setting Active=N for the 6 and Under and doing another 'Age Up' the swimmer would be all placed in the 8 and Under group. Page 29 Preset Points This selection will set the points awarded for each event to the values entered in the SCORES.DTA file. The SCORES.DTA file must be located in the same directory as the SWIM.EXE file and it is built as follows: LANES RELAY_FACTOR MAX_POINTS MIN_POINTS 1STPLACE 2NDPLACE 3RDPLACE 4THPLACE ETC. EX: 6 2 10 0 6 5 4 3 2 1 This line would translate to, 6 places scoring, relays score double points per place, maximum 10 points for a team in the event, no minimum points, 6 for 1st, 5 for 2nd etc. The SCORES.DTA file can be built with any plain text editor. (EDLIN or DOS 5.0 EDIT or Wordperfect using DOS TEXT IN/OUT). When PreSet Points is selected you will enter a number that represents the number of places scoring and SCORES.DTA will be searched for a matching line. If found then all events will be set accordingly. If not found then a error will appear and no action will occur. This selection is only available if you have selected Each Meet has Event file in Set Defaults. /================= Enter PATH For SwimBase data =================\ | | | Enter Path name for Data Files | | Enter ESC to return to Opening Menu | | | | PATH = C:\SWIMDATA_______________________________ | | | | EX: C:\SWIMBASE\SWIMDATA or B:\SWIMDATA or SWIMDATA | | | \================================================================/ Drive or Path Selection Requestor This form is used to enter the new disk drive and/or path for the swim data files. If you need to change from one data disk (floppy) to another or need to load the program and then change the floppy this selection should be used. This can also be used to keep multiple database files on your disk. If you are using one single path on the hard disk then the path entry in the Default setup should be used. Page 30 /= F1 HELP === 03/06 07:41:58 \ | | | SwimBase | | Main Menu | | Active season | | --> OMSC1990 <-- | | | |==============================| | Meet Data, Add or Modify | | Swimmer Data, Add or Modify | | Event Results, Add or Modify | | Swim Meet Management | | Reports, View or Print | | Audit DataBase Structures | | Change Season Information | | Display Season Information | | Modify Event Definitions | |==============================| | Return to Opening Menu | \==============================/ Main Menu This menu will appear after a season is selected from the Opening Menu. It is divided into 9 parts. 6 selections will present submenus and the other 3 will result in actions as defined below. 1. Add or Modify Meet Data This selection is used to create, change, delete or view meet data. Note that this is the meet definition itself, not the event results within that meet. The meet must be defined before any event data is entered. 2. Add of Modify Swimmer Data This selection is for the creation and maintenance of the swimmer roster. All swimmer specific information is entered and maintained here. 3. Add or Modify Event Results This entry is for the event data within a meet. The meet and the swimmers must be defined before the events can be entered. 4. Swim Meet Management This selection will present a secondary menu which accesses the various meet management functions. These functions are detailed under the Swim Meet Management heading. Page 31 5. View or Print Reports This item displays the report menu which allows the selection of several different reports concerning the data entered in the previous menu items. 6. Audit DataBase Structures This selection will preform an integrity check on the database for the currently active season. This is the same check that is run when the season is first selected if the 'SKIP DB Audit' default is set to N. 7. Change Season Information This selection will allow any of the information that is entered when the season was created to be changed with the exception of the season name. Once created the season name cannot be changed. Note that if you are trying to move from one year to the next you shouldn't change the last year's season data but create a new season and then import the previous year's swimmer data. 8. View Season Information This selection will display the data entered when the season was created along with 2 additional fields, Number of Meets defined and Number of Swimmers. These 2 fields represent the actual number of meets that have been defined in the Meet SetUp Menu and the number of swimmers entered in the Swimmer SetUp Menu. 9. Modify Event Definitions This selection will present a subset of the 'Opening Menu', 'Modify Events and Age Grps' menu with one additional selection, 'Preset Points'. Page 32 Meet Menus and Forms /==== 08/22 15:57:25 ===\ | | | SwimBase | | Meet SetUp Menu | | Active Season | | --> TEST0123 <-- | | | |========================| | Add Data for New Meet | | Change Existing Meet | | Delete Existing Meet | | View Existing Meet | | Export Meet Data | | Import Meet Data | |========================| | Return to Main Menu | \========================/ Meet Setup Menu This menu is accessed from the Main Menu and controls the entry of Meet data. The Meet data refers to the basic meet itself, not the results of the events within the meet. There are 6 selections available. 1. Add Data for New Meet This item will allow the definition of a new meet. When this is selected a form will appear in which you will enter the pertinent data about the meet. That form and the required entries are described in the Meet Entry Form. 2. Change Existing Meet This selection will allow changes to be made to an existing meet. You will be presented a Meet Select Requester from which you will select which meet to change and then a prefilled meet entry form will appear. Make the desired changes in this form. 3. Delete Existing Meet This entry is used to remove a meet. The Meet Select Requester will allow you to choose which meet to remove. When this is done all event data for that meet will also be removed. 4. View Existing Meet The item will allow you to review the previously defined meets. See the View Meet Data Form for details about the fields displayed. Page 33 5. Export Meet Data This item is used to copy the results of a single meet to a floppy disk in preparation for transferring the data to a SwimBase database residing on another PC. 6. Import Meet Data This item is the companion to the preceding entry and will read the files created by the Export process to update a SwimBase database residing on another PC. /========== Enter Meet Data == Press F1 for Help ==========\ | | | Meet date : __/__/__ Meet type (A, B, or T) : _ | | | | Location : __________________ | | | | Opponent Name : __________________ | | | | Pool Measured in Meters? : N | | | | | \==========================================================/ Meet Entry Form This is the form used to enter or change meet data. The field descriptions are as follows: 1. Meet date The date of the meet in Month/Day/Year (MM/DD/YY) form. This date will become part of the Meet Select Requester and will appear on any reports about this meet. If you select an Age Basis of 'M' then this is the date that the swimmers' ages and age groups will be based on. 2. Meet type (A, B, or T) Determines if this meet is a 'A' team meet, 'B' team or 'T' for time trial. These entries are used during report generation for point generation and separation. This also appears on the Meet Select Requestor. 3. Location This is the location of the meet. This is informational only and will appear on any reports about this meet. 4. Opponent This is the name of the opposing team in a meet. This entry will also become part of the Meet Select Requestor. Page 34 5. Pool Measured in Meters? This field is used to indicate rather this meet is held in a pool that is measured in meters or yards. Enter Y if the pool is meters. After all the fields are completed a requestor will appear asking that you verify your desire to enter this meet. Answer Y to confirm or N or press ESC to cancel the addition. /==== 08/23 10:01:34 ===\ | | | Select Active Meet | | Type Opponent Date | | | | A HILLANDALE 06/16/90 | | B TANTERA 06/20/90 | | A CEDARBROOK 07/14/90 | | Cancel Select Meet | | | \========================/ Meet Select Requestor This requestor is used by several other menu items to allow the choice of a particular meet. A list of all meets is presented and you can select any meet or cancel the operation by either selecting Cancel Select Meet or pressing the ESC key. The action taken after selecting a meet will depend on what menu you were in when this menu appeared. The list of meets will be sorted by date and if more than 12 meets exist then selections for next page and last page will be included. /=================== Swim Meet Data =======================\ | | | Meet date : 06/16/90 Meet type (A, B, or T) : A | | | | Location : HILLANDALE________ | | | | Opponent Name : HILLANDALE________ | | | | Swimmers Competing : _63 Events Entered : 152 | | Times 1st : _21 2nd : _28 3rd : _36 4th : _24 | | Times DNP : _43 Total Points : _285 | | Points per Event : 1.875_ Time per Event : 0:57:64 | | | | Press Any Key | \==========================================================/ View Meet Data Form This form will summarize the information for a single meet. The data contained here is duplicated in the Meet Summary Report. Refer to the reports section of this manual for definitions of the fields contained in this form. Page 35 /======= *** Export Meet for DataBase Merge Operation *** =======\ | | | The process you have selected will copy the Meet | | information for one Meet from the Database on this PC | | to a floppy to merge with the Database on another PC. | | | | Please see the Users Manual for complete details. | | | | /============\ | \======================| Continue | ==========================/ |with Export | |============| | Yes | | No! | \============/ Export Meet Requestor /================\ | Export Drive | |======Select====| | A: | | B: | | C: | | D: | | E: | |================| | Cancel | \================/ Export Meet Drive Selector Import Meet Drive Selector /======= *** Import Meet for DataBase Merge Operation *** =======\ | | | The process you have selected will copy the Meet | | information for one Meet into the Database on this PC | | from a floppy generated on another PC. | | | | Please see the Users Manual for complete details. | | | | /============\ | \======================| Continue | ==========================/ |with Import | |============| | Yes | | No! | \============/ Import Meet Requestor These menus are used to control the Import and Export processes. These can be used when it is necessary or useful to enter meet results on more that one PC and then combine the results into a single data base. Page 36 This could be used when the Team may split into separate groups or by gender for the actual meets and the data keepers for each group have their own PC either at the meets or input the data afterwards. While it is possible to use these functions to combine multiple meets into one meet on the same PC the process flow will describe the steps necessary to enter data on 2 PCs and then move the data from PC 'B' to PC 'A' inorder to have a complete database on PC 'A'. Import/Export Process Flow The first step is to install the SwimBase program on 2 PCs. For simplicity, the program should be installed in the same directories and drives on both PCs. Please observe the program license restrictions when using SwimBase on multiple computers. One PC should be considered the 'Primary' , the other the 'Secondary' for this process. The individual swimmer data should be entered and kept updated on the primary PC. When it is time to use the secondary PC this swimmer database must be copied from the primary. There are 2 simple ways to accomplish this task. If you are familiar with the DOS XCOPY command you can copy the SEASON subdirectory from the primary PC to the secondary PC (be sure to use the XCOPY /s option). The other method is to use the SwimBase ARCHIVE process to archive the swimmer data to a floppy and then use the ARCHIVE process on the secondary PC to restore this data. The swimmer data (files SWIMMER.DTA and SSWIMMER.DTA) must be identical for the import and export processes to work. When the swimmer data is properly loaded onto the secondary PC you can then define the meet that you will be using. If you use the XCOPY command it is possible to copy all the meet data along with the swimmer data. Enter the data onto the secondary PC as you normally would, either directly through the event data entry screens or through the meet management functions. When you are complete then use the EXPORT selection to copy the data to a floppy disk. Select EXPORT, then select the floppy that you will be using to transport the data, now select the meet to EXPORT. At this point the meet data will be copied to your floppy disk. Transport the EXPORT floppy to the primary PC and select IMPORT, select the IMPORT floppy drive, select the name of the meet that was exported from the secondary PC, then the meet on the primary PC to receive the exported data. You can decide to import only selected genders or age groups. The data will now be moved into the meet selected. Page 37 /=======Database Audit In Progress=======\ | | | Please Wait | | | \========================================/ DataBase Audit This window will appear whenever a Season is selected. While this window is present the system is checking the integrity of the database. The Meets and Swimmer Databases are checked for range and reasonableness. If no errors are found then the window will close after a few seconds. If a Swimmer error is encountered you will be given an opportunity to edit the swimmer record. Generally, Meet errors are not correctable and Swimmer errors are correctable. The best course of action in response to any error is to restore the archived season data. (You did archive your data didn't you?) Page 38 Swimmer Menus and Forms /===== 08/22 15:57:32 ====\ | | | SwimBase | | Swimmer SetUp Menu | | Active season | | --> TEST0123 <-- | | | |==========================| | Add Data for New Swimmer | | Change Data for Swimmer | | Delete Data for Swimmer | | Display Data for Swimmer | | Age Up Swimmer Data | |==========================| | Return to Main Menu | \==========================/ Swimmer Setup Menu This menu is accessed from the main menu and controls the entry of swimmer data. All data specific to an individual swimmer is entered or modified through this menu. 1. Add Data for New Swimmer This selection is used to add a new swimmer to the data base. See the Swimmer Entry Form for an explanation of each field. The program keeps track of each swimmer by assigning a number to the swimmer upon entry into the program. This number is selected by the program and will be used during other entry processes to refer back to this swimmer. The program is limited to 511 swimmers in any given season. 2. Change Data for Swimmer This selection is used to change any data about a swimmer. You will select which swimmer to change from the swimmer selection requestor. 3. Delete Data for Swimmer This selection will delete a swimmer from the data base. You will select which swimmer to delete from the swimmer selection requestor. If any event results have been entered for the swimmer then they will be deleted along with the swimmer. 4. Display Data for Swimmer This selection allows you to review the swimmer data. One swimmer at a time will be displayed in the data entry form. You can not edit the data in this form. Page 39 5. Age Up Swimmer Data This selection will recalculate the age and age group for each swimmer. The date used as the basis for this recalculation will be determined by what value was entered in the 'Age Basis' field in the Season Data requestor. If 'M' was selected then you will select a Meet and the swimmers' age will be set to the start date of that meet. If 'C' was selected then the age will be set relative to the current system date. If 'J' was selected then the age will be relative to July 1st of the year set in the Season Start date. If 'F' was selected then the age will be set relative to the date set for the AgeUp Date. /===== Enter Data for Swimmer == Press F1 for Help ===========\ | | | Last : ____________ First : _____________ MI : _ | |Birth date: __/__/__ Sex(M/F): _ Age: 0_ Group: 0 Team: _ | |ID Info ________________ | | | | Telephone Numbers : | |Home: (___) ___-____ Altn: (___) ___-____ Emer: (___)___-____| | | | Mother's Name : Work Phone | |Last: ________________First: ________________ (___) ___-____ | | | | Father's Name : Work Phone | |Last: ________________First: ________________ (___) ___-____ | | | | Address : _________________________________ | | City : _____________ State : __ Zip Code : __________ | | | | Fee Paid : $______ Swimmer Number : ___ | | | | | | | \=============================================================/ Swimmer Entry Form This form is used to enter or modify swimmer data. The field definitions are as follows: 1. Last This is the swimmer's last name. 2. First This is the swimmer's first name. 3. MI This is the swimmer's middle initial. Page 40 4. Birth Date This is the swimmer's date of birth. 5. Sex (M/F) This is the swimmer's sex. F for female or M for male. 6. Age This is the swimmer's age relative to the date selected by the Age Basis field in the season setup. If this field is left blank during data entry then it will be calculated by the program. If data is entered that conflicts with the calculated value then a requestor will ask confirmation of the entered data. The date for the first meet used in this calculation is the First Meet Date field entered on the Season Definition Form. 7. Group This is the swimmer's age group. This field will be calculated by the program if left empty during data entry. If the data entered conflicts with the calculated data then a requestor will ask confirmation of the entered data. 8. Team This is the team that this swimmer will be competing on. The available selections are A, B, T or leave the entry blank. This field is used for several reports to allow just the swimmers for a particular meet (team) to be printed. 9. ID Info This is any additional information about the swimmer that you would like to retain. A student id number or SS number are some possibilities. 10. Telephone Numbers These are the home, alternate and emergency telephone numbers for the swimmer. 11. Mother's Name and work phone These are the mother's last and first names and work telephone number. 12. Father's Name and work phone These are the father's last and first names and work telephone. 13. Address This is the swimmer's street address. Page 41 14. City This is the swimmer's city. 15. State This is the swimmer's state. 16. Zip Code This is the swimmer's zip code. 17. Fee Paid This is the fee paid by this swimmer. 18. Swimmer Number This is the swimmer number as assigned by the program. This number can not be changed by the user and will remain permanently assigned to this swimmer. A Listing of the assigned numbers can be obtained in the Swimmer List report. /= F1 HELP === 08/22 15:58:36 \ | Select Swimmer Name No. | |==============================| | Anderson, Betsy 1 | | Anderson, Dan 2 | | Bolt, Laura 3 | | Bolt, Lindsay 4 | | Bostill, Catherine (P7) 5 | | Bostill, Maura 45 | | Bost, Chistopher 67 | | Bost, Matthew 68 | | Pullough, Jimmy 69 | | Pullough, Mandi 70 | |==============================| | View Last Page | | View Next Page | | Cancel Select swimmer | \==============================/ Swimmer Select Requestor This requestor will appear any time it is necessary to select a single swimmer by the swimmer's name. Both the swimmers name and number are displayed. There are cases where the swimmers number is used to identify the swimmer. The Swimmer List report can be used for a full listing of each swimmers' number. /========== Time Calculator ==========\ | | | Time : 01:23:14 Operation : + | | Divisor : __ | | | | Last Result : 02:46:28 | \=====================================/ Page 42 Time Calculator The time calculator can be accessed from any menu by pressing ATL/C (press the letter C while holding down the ALT key). You can use it to do simple time addition, subtraction and division. Pressing ESC when no times have been entered or when the calculator has been cleared will return to the menu that you entered the calculator from. Pressing ESC when there is data in the calculator will clear the calculator. Pressing the up arrow key will move the Last Result to the Time field. Leave the Operation field blank to move the Time to the Last Result field. The range of times that can be used are 00:00:00 to 59:59:99 Minutes:Seconds:Hundreds. To ADD you will enter the first time into the Time field and + into the Operation field. The first time will be moved to the Last Result field, you will now enter the next time into the Time field and press Enter on the Operation field to add the two times. To SUBTRACT enter the time to be subtracted from into the Time field and press Enter on the Operation field. This will move the first number to the Last Result field. Now enter the number to be subtracted into the Time field and - into the Operator. The Last Result field will now have your result. To DIVIDE enter the time to be divided into the Time field and enter / into the operator. You will be prompted for a divisor. Enter any number from 2 to 99. The Last Result field will now have your result. Page 43 Meet Results Menus and Requestors /= F1 HELP === 08/22 15:57:37 \ | | | SwimBase | | Meet Results Menu | | Active season | | --> TEST0123 <-- | | | |==============================| | Add Individual Event Results | | Change Individual Results | | Delete Individual Result | | Review Individual Results | | Calculate Best Times | |==============================| | Return To Main Menu | \==============================/ Meet Results Menu This menu is used to enter or modify the meet event results. All the meet event results are entered through this menu. The first step in using any selection within the menu will be to select a meet from the Meet Select Requestor. 1. Add Individual Event Results This selection is used to enter new data for the results of an event. The Event Entry Form will be used for the input of the event data. See the Event Entry Form for details. 2. Change Individual Results This selection is used to change the results of an event that has already been entered. 3. Delete Individual Result This will delete an event result. 4. Review Individual Results This selection will display the event results individually. 5. Calculate Best Times This selection will compute what a swimmer's best time was for each event they have competed in and what date it was swam and also what the most recent time was and the date it occurred. See the 'Best Time Report Menu' for a more comprehensive explanation of the Best Time calculations and reports. Page 44 /======== Enter New Data for Event == Press ESC to EXIT =======\ | | | Swimmer Number : ________ | | | | Event Number : 15 | | | | Time : _:__:__ Status : F Finishing Place : __ | | | | | | | \==============================================================/ Event Entry Form This form is used to enter the results for a single event within a single meet. 1. Swimmer Number This is either the number of the swimmer or a partial name. Use the 'Swimmer List' report from the Swimmer Roster Reports to get an alphabetical listing of the swimmer's with their numbers. The swimmer's name will be displayed after entry for verification. Data entry into this field can consist of either the swimmer's number, up to the first 8 characters of the swimmer's last name or the swimmer's last and first initial separated by a space. If enough characters are entered to select only a single swimmer then the swimmer's name will be selected. If more than one matches then a selector is presented with each possibility. If you enter nothing then a requestor with all swimmers will be presented. As an example, for a swimmer named Harry Johmson who is swimmer number 86 you could enter the number '86', 'johm' from Harry's last name or 'J H' for Harry's initials. 2. Event Number This is the Event number as defined during event definition. See 'Modify Event Definitions' in the Opening Menu for a listing of the events. This will default to the last event entered. If you do not wish to change it then just press enter. The event name will be displayed after the event number is entered for verification. 3. Time This is the time for the event in minutes, seconds and hundredths of seconds. If the time you are entering is less that 1 minute you must enter 0 or 00 for the minutes field depending on the course time selection. 4. Status There are 6 different statuses allowed. 'F' is used for a successful finish with no qualifiers. 'S' is a successful Page 45 finish for a Substitute swimmer. 'E' is a successful finish by a swimmer in the event for 'Exhibition'. 'T' is for a Tie. The points are awarded for a tie based on the point total of 2 places divided in half, as an example a 1st place tie would be the 1st and 2nd place points divided by 2 . Only 2 way ties are allowed. 'N' is for a No show and 'D' is for a disqualification. 5. Finishing Place This is the swimmer's actual finishing place. Places 0 through 99 are tracked. A place of 0 is used for cases where there was no finish (a disqualification for example) or when the swimmer wasn't actually a competitor against the other swimmer (swimming exhibition). Places 1 through 16 can be used to calculate points. The number that actually calculate points is set during the Event Definition Setup. The remaining places are kept for informational purposes only. The true place numbers (0 - 99) will appear on certain reports. The point calculations would be the same if 0 was used for all cases that the swimmer finished out of the points. /============= Enter New Relay Leg Results ====================\ | | | Sw1 : 2____ Brittany Prety Stroke : Free___ Time : _:__:__ | | Sw2 : _____ Stroke : _______ Time : _:__:__ | | Sw3 : _____ Stroke : _______ Time : _:__:__ | | Sw4 : _____ Stroke : _______ Time : _:__:__ | | | \==============================================================/ Relay Leg Entry Form If the event entered in the Event Entry Form is either of the relay type events then this form will open to allow entry of the four relay split times. You will enter the swimmer for each leg and the stroke and time for the leg. A submenu will appear for the stroke selection so you can pick from a list of the strokes. This data will be retained and included in the various reports. Page 46 Swim Meet Management Menus and Requestors / F1 HELP 12/29 13:30:54 =\ | Swim Meet Entry Menu | | | |===========================| | Add or Edit Meet Entries | | Enter Times and Results | | Delete Meet Entry Sheet | | Score Meet Entry Sheet | | Swimmer Entry Report | | Event Entry Report | | Print Meet Entry Sheet | | Prepare Event Entry Cards | | Prepare Meet Ribbons | | Save Entries to Database | | Audit Meet Entry Sheet | |===========================| | Exit Meet Entry Menu | \===========================/ Swim Meet Management Menu This menu is used to access the meet management functions of SwimBase. The functions preformed here differ in several ways from the rest of the SwimBase program. The most important difference to keep in mind is that data and results entered in a Meet Entry Sheet are not updated into the main SwimBase Event and Swimmer databases until the 'Save Entries to DataBase' selection is picked. The data in the meet entry sheet can be added to, changed or deleted with no effect on the main database until that selection is used. Once it is selected then any changes in the meet entry sheet are not reflected in the main database unless 'Save Entries to Database' is selected again. Note that certain changes and deletions in the Meet Entry Sheet will not be correctly posted on the second or subsequent saves. Be sure the data in the Meet Entry Sheet is final before saving. Another significant difference is that data from the other team competing in a dual meet can be entered and their scores calculated or reports generated. 1. Add or Edit Meet Entries This selection is used to begin or continue the process of setting up a individual Meet Entry Sheet. The first step is the calculation of a swim team ladder. If one does not exist the program will generate one and save it to disk. If it does exist, you will have the option of recalculating it. If you have added meet results since the last time an Meet Entry Sheet was defined then you should recalculate. The second step is to produce a Swimmer Best Times report. This will follow the same steps as the swim team ladder. After Page 47 this is completed you will select the meet for which you are building the Entry Sheet. The meet must be defined before the Entry Sheet can be completed. The next step involves completing the Meet Entry Information sheet. If the information sheet exists you will have the option to edit it or continue to the individual event sheets. See the Entry Information Sheet Form for details on the required and optional data. The final step in preparing the entry sheet is to select the swimmers for each event and, optionally, heat. Each event can have up to 4 heats. You will select each event and schedule the swimmers. You can input just your teams' members or if you have the information you can also enter the other teams' names. See the Schedule Swimmers Entry Form for details. 2. Enter Times and Results This selection is used during or after the meet to enter the results of each event. The swimmers' time, status and, optionally, place and points are entered. See the Update Swimmers Entry Form for details. 3. Delete Meet Entry Sheet This selection will remove all the files associated with a single meets' entry sheet. If the Save Entries to Database selection has been used then the swimmers' data will remain in the main database but the Entry Sheet for this meet will no longer be available. Each entry sheet will consist of multiple files named ENTRYmm.eeh where mm is the meet number, ee is the event number is hexadecimal and h is the heat number and one file named ENRTYmm.SES. You can leave these files in the database or archive them off to floppy disk if you prefer to retain them. 4. Score Meet Entry Sheet This selection will recalculate the place and points for each swimmer in an event based on their finishing time and status in the entry sheet and the points and scoring lanes in the event definition file for this season or meet. It will calculate across multiple heats for the same event. Note that whatever place or points you entered will be overwritten. This selection will only generate the proper results if you have entered the information for both teams in a meet. 5. Swimmer Entry Report This will print a detailed report for either an individual swimmer or all swimmers showing what events with heat and lane they are entered in and totaling the individual and team events they will swim in for this meet. See the report itself for details. Page 48 6. Event Entry Report This selection will print a detailed report for 1 or more events showing all data currently available, including swimmers scheduled, lane assignments, time and finishing place. It is similar to the Meet Entry Sheet report but does not include the point calculations and cover sheet with officials and point totaling. See the report itself for details. 7. Print Meet Entry Sheet This selection will produce a complete report of the meet entry information. It can be used as the premeet entry sheet, to run the actual meet with swimmer names and spaces to time and score the meets and as a final record of the meet results after the event times are entered. See the report itself for details. 8. Prepare Event Entry Cards This selection will prepare mailing labels with the information necessary for each swimmer to know what event, heat and lane they will be competing in for each meet. If their best time exists it will also appear on the label to allow the swimmer to quickly tell if their time has improved. See the description of the label itself for complete details. 9. Prepare Meet Ribbons This selection will prepare mailing labels with the information necessary to prepare meet ribbons. Ribbons can be prepared for either team and for any range of events or numbers of finishing places. These labels differ from those available from the 'Label Format Reports' selection in that these are generated from the Meet Entry Sheet data. 10. Save Entries to Database This selection will update the SwimBase swimmer and event databases with the results entered into the Meet Entry Sheet. Using this option is the equivalent of entering each individuals results in the 'Event Results, Add or Modify' menu. Before this selection is used you should insure that the data in the Entry Sheet is final and that all names, places and points are correct. If finishing times or places are changed then you can use this selection a second time to update the main databases but if a swimmer changes then the old swimmers' results will need to be deleted from the Event menu. 11. Audit Meet Entry Sheet This selection will verify and if necessary correct the meet entry sheet files. When selected you will pick the meet Page 49 that you which to validate and then each event will be recalculated for the proper swimmer assignments, lanes and number of events entered and the master entry file will be updated as appropriate. If you receive a message that says "Swimmer already entered" for an event and this is not the case use this selection to resolve the problem. /======= Swimmer Ladder Results ========\ | | | Swimmer Ladder Results File | | already exists. | | Recalculate Ladder Results? Y/N [N] | | | | | \=======================================/ Swim Ladder Request Select 'Y' if swimmer results have been entered since the last time you created a new Meet Entry sheet. This will not produce any output to the screen or printer but will save multiple files named LADDER.nnn on the data disk which will be accessed by other processes during the development of the meet entry sheets and information. /======= Swimmer Best Times ========\ | | | Swimmer Best Times File | | already exists. | | Recalculate Best Times? Y/N [N] | | | | | \===================================/ Best Times Request Select 'Y' if swimmer results have been entered since the last time you created a new Meet Entry sheet. This will not produce any output to the screen or printer but will save a file named SWIMMER.BST on the data disk which will be accessed by other processes during the development of the meet entry sheets and information. Page 50 /== Update or Change Entry Sheet Parameters ? ==\ | | | Change Number of lanes, or | | other meet parameters? | | Change Current Entry Parameters Y/N [N] | | | | | \===============================================/ Entry Sheet Parameters Request Select 'Y' if you wish to change the parameters and global data for a meet such as the number of lanes or names of meet officials. /================= Enter or Update Information for Entry Sheet ===============\ | Heading : Test_Swim_Meet_Management_______________ | | Home Name : Calverton _____________ Visitor Name : Silver Spring_________ | | Home Team (Y/N) ? : Y Number of Lanes (6,8,10) : 6_ | | Ind Events (1-16) : 3_ Team Events (1-16) : 3_ Pool Length : 25_Meters_ | | Home Lanes : 4_ : 6_ : 2_ : __: __ Visitor : 3_ : 5_ : 1_ : __ : __ | | Official Title Name Name | | : Referee_________________ : Joe_Hilel_____________ : Tom Ducan____________ | | : Starter_________________ : Bob Bailey____________ : _____________________ | | : Time_Recorder___________ : Mary Fernandez________ : Beth Daily___________ | | : ______________________ : _____________________ | | : Chief_Timer_____________ : Sally Sart____________ : Jonny Johnson________ | | : ______________________ : _____________________ | | : Stroke_and_Turn_Judges__ : Tom Tully_____________ : John Tully___________ | | : Sam Sutter____________ : Jim Gibbs____________ | | : Team_Representatives____ : ______________________ : _____________________ | | : ______________________ : _____________________ | | : Relay_Take_Off_Judges___ : ______________________ : _____________________ | | : ______________________ : _____________________ | | : Clerk_of_Course_________ : ______________________ : _____________________ | | : Asst._Clerk_of_Course___ : ______________________ : _____________________ | | : Coaches_________________ : ______________________ : _____________________ | | : ______________________ : _____________________ | | : ______________________ : _____________________ | \=============================================================================/ Meet Entry Parameter Form This form is used to enter the global data for a meet entry sheet. The field descriptions follow. 1. Heading The text enter here will appear at the top of each page of the Meet Entry Sheet. Optional field. 2. Home Name This is the name of the home team as it will appear in all meet entry reports. Note that this is the home team, not necessarily your team. Required field. Page 51 3. Visitor Name This is the name of the visiting team as it will appear in all meet entry reports. Required field. 4. Home Team (Y/N) Select Y if you are the home team at this meet, N if you are the visitor. This is used to determine which lanes your team will be swimming in. Required field. 5. Number of lanes This is the number of lanes in the pool that can be assigned for this swim meet. The available options are 6, 8 or 10. Required field. 6. Ind Events This is the number of individual events that any single swimmer can be entered in. This is not strictly enforced but some warning messages will appear if this value is exceeded. Required field. 7. Team Events This is the number of team (relay) events that any single swimmer can be entered in. This is not strictly enforced but some warning messages will appear if this value is exceeded. Required field. 8. Pool Length This the length of the pool. This data will appear on the Meet Entry from but is not used for any calculations. Optional field. 9. Home Lanes This is the numbers of the lanes that the home team will swim in the seeded order. If the home team gets lanes 1, 3 and 5 and the top seed swims in lane 3 then enter 3, 5, 1. Required field. 10. Visitor This is the numbers of the lanes that the visiting team will swim in the seeded order. If the visiting team gets lanes 1, 3 and 5 and the top seed swims in lane 3 then enter 3, 5, 1. Required field. 11. Official Title : Name : Name These 3 columns are used to list the meet officials. The first column is the title and the next 2 are the names. The titles have default values but can be changed or blanked out. This information is printed on the cover sheet of the meet entry sheet. Optional fields. Page 52 /LN SW# Swimmer Name ==================== Home Team Lane Calverton \ | 1 Roberta_Dunn___________________ | | 2 _20 Michelle_Chambliss_____________ | | 3 Nancy_Quinn____________________ | | 4 _18 Stephanie_Casper_______________ | | 5 Renee_Roland___________________ | | 6 _23 Kristin_Clanton________________ | | | | | | | | | | | \=========== Event 17 17 - Girls 8 & U 25M Backstroke Heat #1 ========/ /LD# SW# Swimmer Name Time Date PL Age IE TE Scd=========\ | 1 20 Michelle Chambliss 00:23:45 05/25/92 1 7 1 0 Y | | 2 18 Stephanie Casper 00:23:45 06/12/92 1 7 1 0 Y | | 3 19 B. Chambliss 00:24:45 06/12/92 2 8 1 0 Y | | 4 21 Stephenie Chan 00:26:45 06/12/92 4 7 0 0 N | | 5 22 S. Chan 00:27:45 06/12/92 5 7 1 0 N | | 6 23 Kristin Clanton 00:28:45 06/12/92 6 8 0 0 N | | 7 24 Becky Conover 00:29:45 06/12/92 7 7 0 0 N | | 8 25 Jerri Conover 00:30:45 06/12/92 8 7 0 0 N | | 9 26 Michel Conover 00:31:45 06/12/92 9 8 0 0 N | |10 27 Chris Curry 00:32:45 06/12/92 10 8 0 0 N | \========== Swim Team Ladder for 17 - Girls 8 & U 25M Backstroke =======/ Schedule Swimmers Entry Form This pair of forms will appear as each event and heat is scheduled from the Create Entry Sheet menu. The top window is where you will enter the swimmer information. The bottom is the data from the swim team ladder that will help you in your selection. The top border of the top window shows the field headers (lane (LN), swimmers number (SW#) and Swimmers Name) on the left and which teams' lane the cursor is on to the right. The bottom border shows which event and heat is being scheduled. During input you will use the swimmers number if the swimmer being scheduled is from your team or just a return or 0 if the swimmer is from the other team. The swimmer's name will be automatically populated for your team and you must enter it for the other team. If the swimmers age is not correct for the event you will receive a warning window. To make this most useful you should run a Swimmer AgeUp before scheduling the meet. The bottom window shows the swim team ladder for this event. The first 30 entries are available by pressing the down or up arrow key to scroll forward or back 10 at a time. The top border shows the field descriptions. They are: 1. LD# This is the swimmers relative position in the ladder. Page 53 2. SW# This is the swimmer number to be used to schedule the swimmer. This field will only appear for the lanes that the swimmers from your team will be in, it will be blank for the other team. You can enter the swimmer by entering the swimmers' number, the first 1 to 3 characters of the swimmers' last name or the swimmers' last initial a space and the first initial. If the swimmers' partial last name or initials are shared by another member of the team then a swimmer pick list will be presented. 3. Swimmer Name The swimmers name. 4. Date This is the date that the swimmer set the time that is in the ladder. 5. Time This is the swimmers top time in this event. 6. PL This is the finishing place that the swimmer received for this time. 7. Age This is the swimmers age as determined by the most recent Swimmer AgeUp. 8. IE This is the number of individual events that this swimmer is scheduled for in this meet. The Scoring Basis (TYP in reports) field in the Event definition determines if an event is considered individual or team. TYP of 'I' or 'B' will increment this field. a TYP of 'T' will increment the 'TE' field. 9. TE This is the number of team events that this swimmer is scheduled for in this meet. This is incremented if the event scoring basis (TYP) is 'T'. 10. Sch This will be set to Y if this swimmer is already scheduled for this event. It is useful when scheduling multiple heats to see if this swimmer is already in this event. Page 54 /============\ |AutoSchedule| |Entry Sheet| |============| | Yes | | No! | \============/ Auto Schedule Request This requestor will appear the first time a Event/heat combination is entered. If Yes is selected the program will attempt to schedule the swimmers for your team in this event. It will use the seeded lane order and pick the first 3, 4 or 5 swimmers depending on the number of lanes available from the swim team ladder. It will take into account the maximum number of events each swimmer is allowed and their current age group. If a swimmer is in the ladder but has aged out of the age group they will not be scheduled. It schedules one event and heat at a time and the events can be done in any order. If there are no swimmer in the ladder that qualify for this event then no action will be taken. /LN SW# Swimmer Name Time Status Place Points=======\ | 1 12 Chris Blick 0:42:13 F _2 _6.0 | | 2 0 Joe Lane2 0:44:12 F _4 _2.0 | | 3 34 Christine French 0:43:11 F _3 _4.0 | | 4 0 Joe Lane4 _:__:__ _ __ __._ | | 5 42 Meghan Hampton _:__:__ _ __ __._ | | 6 0 Joe Lane6 _:__:__ _ __ __._ | Update Swimmers Entry Form This form is used to enter the results for the swimmers entered in a event. It is accessed through the Update Meet Entry Sheet menu selection. The field descriptions are as follows: 1. LN This is the lane that this swimmer was in. 2. SW# This is the swimmer's number if the swimmer is from your team or 0 for the other team. 3. Swimmer Name This is the swimmer's name. 4. Time Page 55 This is the time for this swimmer. 5. Status This is the finishing status for this swimmer. These values are the same as those used in the event data input form. 6. Place This is the finishing status for this swimmer. This field will be calculated by the program if you select the 'Score Meet Entry Sheet' selection. 7. Points This is the points for this finishing place as calculated from the event definition file. The first time a finishing place is input this field will be automatically calculated. After it is calculated the program will only change it if you select 'Score Meet Entry Sheet' or manually override the point value. If the place is later changed the point value will not be automatically updated. /==================Note for Event 6 ==================\ | | | Card Note : ___________ | | | \=======================================================/ /=================== Review Label ====================\ | Barbara A. Wahl | | 6 - Girls 8 & U 25M FreeStyle | | Ev: 6 Ht: 1 Ln: 1 AT 6pm | | BestTime BestDate LastTime Date | | 00:43:21 05/25/92 03:54:05 07/07 | | | | | | Print Label ? <Y>es, <N>o, <D>on't ask. | \=====================================================/ Meet Entry Card Forms These 2 forms are used during the preparation of meet entry cards. The first form allows the entry of a short note that will appear on each entry card. If the note is used you will be prompted for a new note for each event. You can disable the note by blanking it out on the first event. The second form shows the entry card. It contains the swimmers name, the event, the heat number, if required, the lane, the note and the swimmer best and last time and date. You can select Y to print this label, N to skip it or D to stop asking and print all the labels. This label can be sent to either your printer or to a comma delimited file named 'ENTRYCRD.CDF". Page 56 /=================== Review Label ====================\ | Barbara A. Wahl Placed 2nd | | Ev: 6 in 00:23:51 on 05/25/92 | | 6 - Girls 8 & U 25M FreeStyle | | Swimming for: Calverton | | Against: Silver Spring | | | | | | Print Label ? <Y>es, <N>o, <D>on't ask. | \=====================================================/ Meet Ribbon Forms This form shows the meet ribbon and allows the same printing selections as the previous label. The swimming for and against fields will be set according to which team the labels are for. This label can be sent to either your printer or the a comma delimited file named 'EVENTRBN.CDF". /============ *** Delete Meet Entry Sheet Request *** ===========\ | | | The process you have selected will delete the Meet | | Entry Sheet information for the individual MEET | | you will select next from the Meet Selector. | | | | Please see the Users Manual for complete details. | | | | /============\ | \======================| Continue | ==========================/ |Entry Delete| |============| | Yes | | No! | \============/ Entry Delete Request This requestor will appear when Delete Entry sheet is selected. If Yes is selected you will select which meet to remove the entry sheet information from. Page 57 /== 1 of 41, ESC, Up Dn Home End <G>o <P>rint <S>earch <R>epeat =\ | Swimmer Entry Report 12/30/92 19:33:48 | | 05/25/92 Dunkirk Dunkirk | | 1992 Test team DG Page 1 | |============================================================================| | Swimmer Ind Events Team Events | | Evnum Event Heat Lane | |----------------------------------------------------------------------------| |Eric Attay 1 1 | |5 5 - Boys 8 & U 25M FreeStyle 1 2 | |3 3 - Boys Open 200M Med. Relay 1 2 | |Lauren Austin 1 1 | |6 6 - Girls 8 & U 25M FreeStyle 1 4 | |4 4 - Girls Open 200M Med. Relay 1 4 | |Meagan Austin 0 1 | |4 4 - Girls Open 200M Med. Relay 1 3 | |Chris Blick 1 0 | |19 19 - Boys 9 - 10 25M Backstroke 1 3 | |Stephen Brinks 1 0 | |19 19 - Boys 9 - 10 25M Backstroke 1 5 | |Stephanie Casper 1 0 | |17 17 - Girls 8 & U 25M Backstroke 1 3 | |Bob Chambliss 1 0 | |18 18 - Boys 8 & U 25M Backstroke 1 5 | \============================================================================/ Swimmer Entry Report This report will list all the events that a swimmer is entered in for this meet. It can be generated for a single swimmer or selected by Age Group and Gender. /== 1 of 21, ESC, Up Dn Home End <G>o <P>rint <S>earch <R>epeat =\ | Entry Event Report 12/30/92 19:34:22 | | 05/25/92 Dunkirk Dunkirk | | 1992 Test team DG Page 1 | |============================================================================| | Event Heat | | Lane Swimmer | |----------------------------------------------------------------------------| |===> 6 - Girls 8 & U 25M FreeStyle 1 | | 1 Barbara A. Wahl 0:23:51 F 2 | | 2 Dana Halls 0:33:41 F 4 | | 3 Erin Attlis 0:43:12 F 6 | | 4 | | 5 Lauren Aston 0:53:24 F 7 | | 6 Tam Tall 0:55:44 F 8 | |===> 6 - Girls 8 & U 25M FreeStyle 2 | | 1 Tam Small 0:23:62 F 3 | | 2 Ashley Brady 0:22:76 F 1 | | 3 Jan Peters 0:31:11 D 0 | | 4 Charline Beet 0:42:13 F 5 | | 5 Ann Sharp 0:00:00 N 0 | | 6 Nishe Krinski 0:23:14 E 0 | | | | | \============================================================================/ Page 58 Event Entry Report This report will show the current details of one or more events in the meet. It will print just the lane numbers and names if requested before event results are entered or the complete event detail if requested afterwards. /== 89 of 167, ESC, Up Dn Home End <G>o <P>rint <S>earch <R>epeat =\ | Northern Clavert Swimming League Page 3 | |Home Team: Calverton Visiting Team: Silver Spring | |Meet Date: 05/25/92 Cumulative Score: Home 42.0 Visitor 38.0 | |----------------------------------------------------------------------------| | Lane Swimmer Time Place Home Visitor | |============================================================================| |Event 6 Heat 2 6 - Girls 8 & U 25M FreeStyle | |----------------------------------------------------------------------------| | 1 TOM SMALL 00:23:62 3 3.0 | | 2 Ashley Brady 00:22:76 1 6.0 | | 3 JOE PETERS 00:31:11 DQ 0.0 | | 4 Charlie Beet 00:42:13 5 1.0 | | 5 AL SHARP NS 0.0 | | 6 Nishe Krinski 00:23:14 EX 0.0 | |----------------------------------------------------------------------------| |Cumulative : Home 45.0 Visitor 45.0 Event: 3.0 7.0 | \============================================================================/ Meet Entry Sheet This is a part of the Meet Entry Sheet. The report will have a cover page with the parameters and other information entered in the Create Entry form and then as many pages as required to detail each event that has been scheduled. The header of each page will show the competing team names, the date and the cumulative team scores. Each event will contain the cumulative score and the score for that event. The HOME TEAM swimmer names will be capitalized. If the sheet is printed before the event data is entered it will allow places to enter the swimmers times and finish. If the Maximum and Minimum values are set in the event definitions then the points will be adjusted to reflect these values. Page 59 Report Menus and Requestors /= F1 HELP === 08/22 15:57:43 \ | | | SwimBase | | Reports Menu | | Active season | | --> TEST0123 <-- | | | |==============================| | Swim Team Roster | | Event and Swimmer Times | | Swimmer Places and Points | | Label Format Reports | | Swimmer Best Times | | Meet Summary Report | | Season Summary Report | |==============================| | Return To Season Main Menu | \==============================/ Reports Menu This menu accesses the reports section of the program. There are 5 sub-menus and 2 reports available from this menu. The 5 sub-menus are: Swim Team Roster Event and Swimmer Times Swimmer Places and Points Label Format Reports Swimmer Best Times And the 2 reports are: Meet Summary Report Season Summary Report See the sub-menus for a description of the general classification of each report class. The reports that are included within each section are described with the reports themselves. Page 60 /=====================\ | | | Select Roster Type | | | |=====================| | Full Roster | | Name and Address | | Home Telephone List | | Full Telephone List | | Swimmer List | | IF Info List | | Mailing Labels | | Swim Meet Roster | | Fee Status Report | |=====================| | Exit Roster Reports | \=====================/ Roster Type Menu This menu contains all the reports that are based on the swimmer data entered in the Swimmer entry menu. These reports have nothing to do with the results of the meets. See the reports themselves for greater detail. /===== 08/22 15:57:51 ====\ | | | Select Time Report Type | | | |==========================| | Swim Ladder, by Event | | Swim Ladder, by Swimmer | | Relay Leg Ladder, Event | | Stroke / Distance Ladder | | Meet Results, by Event | | Meet Results, by Swimmer | | Time In Water | | Swimmer Best Times | |==========================| | Exit Time Reports | \==========================/ Time Report Menu This report menu is based on the time results of the various events. See the actual reports for greater detail on each report. Page 61 /= F1 HELP = 08/22 15:57:54 \ | | | Select Place Report Type | | | |============================| | Team Summary | | Swimmer Summary, 1 Swimmer | | Swimmer Summary, Full Team | | Swimmer Detail, 1 Swimmer | | Swimmer Detail, Full Team | | Relay Detail, 1 Swimmer | | Relay Detail, Full Team | |============================| | Exit Place Reports | \============================/ Place Report Menu This report menu is based on the place and points finish of the events. See the actual reports for greater detail. /=====================\ | Select Label Type | |=====================| | Mailing Labels | | Meet Ribbons | | Meet Ribbons - Blank| | Print Test Label | |=====================| | Exit Label Reports | \=====================/ Label Format Report Menu These reports are designed to print on 1 up, 3 1/2 by 15/16 mailing labels (Avery 4145 or equivalent) or to produce a comma delimited file (CDF) format report. The CDF files are intended to be imported to a user provided database or word processing program and then reformatted and printed. These CDF files will be left in the season data directory and can't be accessed or used from within SwimBase. The CDF file names are fixed and each new report will be appended to the old unless the old is deleted first. The file names are RIBBON.CDF for event ribbons and MAILLBL.CDF for swimmer data. The MAILLBL.CDF file contains almost all of the swimmers' data, not just the data that would normally appear on a mailing label. *** NOTE *** The Meet Ribbons selected and generated here will differ from those available in the Swim Meet Management menus in that these will come from the SwimBase Meet databases whereas the Meet Management Ribbons will come from the Meet Entry Sheets which may or may not have been updated into the Meet database. Page 62 The first label format report is a simple mailing label. You have the option of entering a fixed first line of text and then the next 3 lines will be the address information for each swimmer. The next 2 reports are meet ribbons. The first is used after the meet data is input and will generate labels with the swimmer, event, time, place and opponent. The second will generate blank labels that will simplify the manual preparation of ribbons during a meet. The last selection will print a test label in order to test and align your printer. CDF file formats These are the data elements that comprise the CDF file formats. Note that these CDF files define the files generated from the Label Report Menu, not those defined in the Swim Meet Management Menu. MAILLBL.CDF FIRSTNAME,MIDDLEINIT,LASTNAME,ADDRESS,CITY,STATE,ZIP,DOB ,SEX,IDINFO,MOTHERFIRSTNAME,MOTHERLASTNAME,FATHERFN ,FATHERLN,HOMEPHONE,ALTNPHONE,EMERPHONE,MOTHERWORKPHONE ,FATHERWORKPHONE,FEE RIBBON.CDF FIRSTNAME,MIDDLEINIT,LASTNAME,PLACE,EVENTNUMBER,TIME,DATE, RECORDFLAGS,EVENTNAME,TEAMNAME,OPPONENTNAME Any fields that are empty will be properly comma delimited, IE: a swimmer with no middle name would appear as: FIRST,,LAST. See the examples of the actual reports for greater detail on the labels. / F1 HELP 02/16 23:38:15 =\ | | | Select Best Time Report | | | |===========================| | Calculate Best Times | | Clear Best Time, All | | Clear Best Time, Swimmer | | Set Best Time, Swimmer | | Best Time Report, All | | Best Time Report, Swimmer | | Best Time Report, Ladder | |===========================| | Exit Best Time Reports | \===========================/ Best Time Report Menu Page 63 This report menu is used to calculate, individually set or report the best time that a swimmer has obtained in any event. It differs from the other report menus in several ways. These differences are: The data to be reported can be entered or changed in this menu. Data from past seasons can be included. If you use 'Import Season DataBase' to bring the swimmers' data forward into this season then the Best Times for these swimmers will be retained. In all other reports the report data is updated as new event results are entered. That is not the case here. After entering event results the 'Calculate Best Times' selection will have to be used to update the best time data. The first four entries in this menu will be covered here, the last 2 are in the reports section. 1. Calculate Best Times This selection will compute what a swimmer's best time was for each event they have competed in and what date it was swam and also what the most recent time was and the date it occurred. When selected you will have the choice of selecting all meets, a single meet or a single meet type. Once the data is calculated it is stored on disk and will be available for later review. It is only necessary to use this selection the first time the best time data is generated or when new data is entered. If data is entered for a single meet then only that meet needs to be selected when 'Calculate Best Times' is used. 2. Clear Best Times, All This selection will delete the best times data for all swimmers on the team. The best time data for past seasons and this season will be removed. This WILL NOT delete any event results or meet data. If you are only keeping the data from a single season then clearing the data and then recalculating for all meets will restore the data. If you were keeping data from past seasons then that data will be lost. The primary use of this selection is to recreate the best time data if there have been changes made in previously entered event results. Remember, updating the event results does not automatically update the best times data. 3. Clear Best Times, Swimmer This selection has the same impact on your data as the previous selection with the exception that it only will delete the data for the single swimmer that you will select from the swimmer select requestor. Page 64 4. Set Best Time, Swimmer This selection will allow you the set the best and last time and date for a single swimmer. Its major use will be to input best times that were swum in previous seasons or in meets that are not being kept in this data base. See the 'Set Best Times Requestor' for field descriptions. /=================== Enter Data for BestTime ==================\ | | | Swimmer Number : ________ | | | | Event Number : ____ | | | | BestTime : __:__:__ Best Time Date : __/__/__ | | | | LastTime : __:__:__ Last Time Date : __/__/__ | | | | | \==============================================================/ Set Best Times Requestor 1. Swimmer Number This is the swimmer number. See the 'Event Entry Form' for details of the type entries allowed. 2. Event Number This is the event number. See the 'Event Entry Form' for details of the type entries allowed. 3. Best Time This is the best time that this swimmer has obtained in this event in mm:ss:hh format. 4. Best Time Date This is the date that the swimmer swam his or her best time. 5. Last Time This is the time for this swimmer the last time they swam this event. If this field is left empty then the Last Time and Last Date will be set to match the Best Time and Best Date. 6. Last Time Date This is the date the last time occurred. Page 65 /============\ | Output DEV | |============| | Screen | | Printer | | Disk File | |============| | Cancel | |============| \============/ Output Device Requestor This requestor is used whenever a report is generated to determine its destination. If Screen is selected then the report will be displayed on the screen and you can scroll or page through it or search for data. For a full description of what can be done here see the description of the Screen Viewer. The next selection is Printer and this will send the full report to the printer. The final selection is to send the report to a file. You will be prompted for a file name with an absolute or relative path name. If you select Cancel then no report will be generated. /====================================================\ | | | Enter Full or Relative Path and Filename | | | | Report Filename : ________________________________ | | | \====================================================/ File Name Requestor This requestor will appear in response to the selection of 'File' as the destination device for a report. You will need to enter either a file name or a file name with a relative or absolute path name. Some examples would be: MYREPORT.RPT SWIMDATA\REPORT.102 C:\TEMPDATA\SINKREPT /============\ | Gender | |============| | Both | | Male | | Female | |============| | Cancel | |============| \============/ Gender Requestor This requestor will appear in response to the request for several different reports. The selection used will determine if the Page 66 report will contain only male swimmers, female swimmers or all swimmers. If Cancel is selected or ESC is pressed then you will be returned to the report menu and no report will be generated. /================\ | Select Group | |=Group==LA=HA=G=| | All Groups | | 8 & U 1 8 B | | 9 - 10 9 10 B | |11 - 12 11 12 B | |13 - 14 13 14 B | |15 - 18 15 18 B | |================| | Cancel | \================/ Swimmer Age Group Selector This selector will appear in any case that a Age Group needs to be selected. The first selection, All Groups, will select without regard to age group. The remaining selections will contain all active groups (0 to 15), the group description, low age (LA), high age (HA) and gender (G) which can be either 'B' for both, 'M' for male or 'F' for female. This is an example of the Group selector with the Preference selector for 7 age groups set to N. /============\ | Sort Order | |============| | Name | | Age | | Sex | |============| | Cancel | |============| \============/ Sort Requestor This requestor will appear in response to the request for most reports. The selection here will determine the order that the report is sorted. If name is selected then the report will be in Last name, First name order. Age will sort by age and sex will provide female and then male order. Like all requestors, this one can be canceled by selecting Cancel or pressing ESC. Page 67 /=============\ | Meet Select | |=============| | All Meets | | Meet Type | | Single Meet | |=============| | Cancel | |=============| \=============/ Meet Select Requestor This requestor will appear during the generation of certain reports to select if the report should include all meets, a particular meet type or a single meet. If Meet Type or Single Meet is selected then another requestor will be used to obtain your selection of type meet or specific meet. /===========\ | Meet Type | |===========| | A Meets | | B Meets | | T Meets | |===========| | Cancel | |===========| \===========/ Meet Type Requestor This requestor will appear during the generation of certain reports to select the type of meet to be included in the report. The type letter is the meet type selected when the meet was defined. /= F1 HELP ========= 03/06 15:00:53 \ | Swimmer Select Criteria | |====================================| | All Swimmers on Team Included | | Only Swimmers with Event Results | |====================================| | Cancel | |====================================| \====================================/ Swimmer Select Criteria Requestor Some reports can consist of all swimmers or only swimmers that have results in the meet or meets selected. Use this selector to choose between all swimmers or swimmers with event results. Event Names and Numbers All event names and numbers are user changeable with the 'Modify Event Definitions' selection in the Opening Menu. Use the Page 68 'Modify Event Definitions' selection to view or print a list of your event definitions. Age Group Names and Numbers This is a list of the predefined age groups and their definitions. If you have elected to define your own age groups then when you need to select a particular age group a requestor will be generated that contains only the active age groups you have defined. No. Age Group 0 6 & Under* 1 8 & Under 2 9 - 10 3 11 - 12 4 13 - 14 5 15 - 18 6 15 - 16* 7 17 - 18* 8 SENIOR* * = Only available if 'Use 7 Age Groups' in the preference setup is set to Y. Event Group Names and Numbers This is a list of the assignable event groups and their definitions. No. Event Group 0 Freestyle 1 Backstroke 2 Breaststroke 3 Butterfly 4 Individual Medley 5 Free Relay 6 Medley Relay 9 Do Not Care Page 69 Reports The following pages contain examples of some of the reports available. To save space these are all partial reports. The actual report length will vary depending on the number of swimmers, meets and events entered. Each time a report is requested you will be prompted for the output device to send the report to. Some notes for each device: Screen When a report is to be displayed on the screen an internal file viewer is used to display the report. Once the report appears on the screen you can move through the report by using the cursor control keys or jumping to a line or by searching for data. The top line always contains a list of the keys that can be used to move around and status of what line is displayed at the top of the screen and the total lines in the file. If the beginning of the line is '1 of 239' then this means that line 1 is at the top of the screen and the file is 239 lines long. If the second field is ???? then the file is over 400 lines long and the entire file has not been read yet. The arrow keys, Page Down and Page Up , Home and End work as their names imply. To search for data press 'S' and then enter the data to be searched for. To repeat the last search press 'R'. To print the current page press 'P'. When 'P' is pressed then you enter a concurrent printing mode that will print each new page or line displayed until 'P' is pressed again. To print a single page you would press 'P' twice. Press ESC at any time to exit. One additional note about viewing reports on the screen is necessary. The report is built in the SWIMDATA directory and could use up to 100,000 bytes for a large report. For this reason you should avoid using a data disk that is nearly full. Printer The report will be sent to the printer port or device as selected in the default setup. The port can be changed through the 'Set or Change Defaults' selection in the opening menu. See that selection for further details on the printer port and setup parameters. The report will be formatted for a 80 column, 66 line page. This is a 8 1/2 by 11 inch page with a standard size font. A formfeed will be sent to the printer after each page. There are 2 selections in the Default Setup that can effect the printing. The first is the printer setup string and the second is the selection of the extended character set. See the Default Setup selections for more information about these 2 fields. Page 70 Disk File You will be prompted for a file name for the report. See the Output Device Requestor for file naming conventions. No facilities are provided within SwimBase to view or modify a report once it is sent to a file. You can use FVIEW.EXE to view the report after exiting SwimBase or by 'shelling' to DOS by entering ALT/A from any menu. Scoring The following rules are used to calculate the point totals on the reports. The point totals for each place are defined when the events were setup with the 'Event Definition Setup'. The number of finishers that earn points in an event are defined with the 'Event Definition Setup'. The points can be defined as 'Individual', 'Team' or 'Both' which determines how the points are accumulated for reports. Team points will not appear on individual reports. Ties are scored by splitting the point total for the 2 tied places between the swimmers. This is reflected in both the swimmer and team reports. Since the tie can be with a swimmer from the competing team fractional points are possible. 3 way ties are not supported. The Meet Summary and Season Summary report scoring is limited to a maximum of points for a given event as setup with 'Event Definitions'. If more than the maximum points are scored, such as a 1st, 2nd and 3rd place finish, then any points above the maximum are discarded. The full points are reflected in the individual swimmer reports. Page 71 /================================================================\ | Meet Summary Report 03/16/91 09:18:44 | | 1990 OLNEY MILL DIVISION F Page 1 | |================================================================| |Loc. : HILLANDALE Opp. : HILLANDALE Date : 06/16/90 Type : A | |Report Includes : All Swimmers All Groups | |----------------------------------------------------------------| |Swimmers Competing : 63 | |Times in Water : 152 | |Times 1st : 21 | |Times 2nd : 28 | |Times 3rd : 36 | |Times 4th : 24 | |Times DNP : 43 | |Total Points : 285 | |Points per Event : 1.875 | |Time per Event : 0:57:64 | |Points per Swimmer : 4.524 | |Events per Swimmer : 2.413 | |----------------------------------------------------------------| \================================================================/ Meet Summary Report This report will summarize the results of a single Meet. The report can be generated for all swimmers and all groups or by selected gender and/or group. 1. Swimmers Competing The number of swimmers included in the report that were entered in one or more events. Each swimmer will only be counted once, regardless of the number of events they entered. All four swimmers in a relay are counted. 2. Times in Water This is the total number of times a swimmer was entered in an event. The relay events as well as the individual events count as one. 3. Times 1st Number of first place finishes by this team. Both an individual and relay event will count as 1. 4. Times 2nd, 3rd, 4th, nth Number of times a swimmers finished in these places. 5. Times DNP Times a swimmer finished in any place above those defined as scoring places in the global event definitions or was disqualified or no-showed. Page 72 6. Total Points Points earned by all team swimmers in this meet. 7. Points per Event Total points divided by Events Entered. 8. Time per Event Average Time in Water for each event entered. 9. Points per Swimmer Total points divided by Swimmers Competing. 10. Events per Swimmer Events entered divided by Swimmers Competing. /=================================================================\ | Season Summary Report 03/16/91 09:18:50 | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| |Report Includes : All Swimmers All Groups All Meets | |-----------------------------------------------------------------| |Meets Summarized : 3 | |Swimmers Competing : 94 | |Times in Water : 380 | |Times 1st : 62 | |Times 2nd : 57 | |Times 3rd : 67 | |Times 4th : 50 | |Times DNP : 144 | |Total Points : 665 | |Points per Event : 1.750 | |Time per Event : 0:50:63 | |Points per Swimmer : 7.074 | |Events per Swimmer : 4.043 | |-----------------------------------------------------------------| \=================================================================/ Season Summary Report This report will summarize the results of a season. The individual field definitions are the same as those used for the Meet Summary Report with one addition. The Meets Summarized field is the number of meets that this report includes data from, not the total number of meets in the season. As with the Meet Summary report you will be allowed to specify which age group and gender to include in the report. You can also select all meet types or just A, B or T meets. Page 73 /================================================================\ | Full Roster 08/26/90 08:43:19 | | 1990 OLNEY MILL DIVISION F Page 1 | |================================================================| |First Name MI Last Name Age Group Sex DOB | | Father's Name Mother's Name | | H Phone W Phone E Phone | |Address | |City St. Zip Fee | |================================================================| |Betsy Anderson 7 8 & U F 11/23/82 | |Dan Mary | |(301) 750-3411 (000) 000-0000 (000) 000-0000 | |12313 Benesfield Rd. | |Olney MD 20832 0.00 | |----------------------------------------------------------------| |Dan Anderson 11 11 - 12 M 08/09/78 | |Dan Mary | |(301) 750-3411 (000) 000-0000 (000) 000-0000 | |12313 Benesfield Rd. | |Olney MD 20832 0.00 | Full Roster Report This report will show all the data entered about each swimmer. The first report block will contain the various field definitions and each following block will be the information for one swimmer. /================================================================\ | Swim Meet Roster 08/26/90 08:44:51 | | 1990 OLNEY MILL DIVISION F Page 1 | |================================================================| | Swimmer Name \ Address \ City \ST\S\Ag\ DOB \ | |================================================================| |Anderson, Betsy\12313 Blenefield \Olney \MD\F\ 7\11/23/82\ | |Anderson, Dan \12313 Blenefield \Olney \MD\M\11\08/09/78\ | |Dane, Laura \6312 Rundown Rd. \Olney \MD\F\13\06/11/77\ | |Dane, Lindsay \6312 Rundown Rd. \Olney \MD\F\ 9\02/23/81\ | Swim Meet Roster This report shows a single line of information for each swimmer. Requestors will allow selection of all swimmers, swimmers on a particular team (A, B or T), one or both genders or only a single age group. By combining the available options almost any group of the team can be printed as a single list. Page 74 /=================================================================\ | Swimmer List 08/26/90 08:44:27 | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| |Swimmer No. Swimmer Name Age Group Sex DOB | |=================================================================| | 1 Anderson, Betsy 7 8 & U F 11/23/82 | | 2 Anderson, Dan 11 11 - 12 M 08/09/78 | | 3 Dane, Laura 13 13 - 14 F 06/11/77 | | 4 Dane, Lindsay 9 9 - 10 F 02/23/81 | | 99 Giswell, Cathe 7 8 & U F 08/29/82 | Swimmer List This report shows each swimmer's number, age, group, sex and DOB. This list is used to identify each swimmer's number for event data entry. This list is obtained by answering NO to the Show Names Only requestor. /=================================================================\ | Swimmer List 03/17/91 13:23:08 | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| | No. Swimmer Name No. Swimmer Name No. Swimmer Name | |=================================================================| | 1 Anderson, Betsy 2 Anderson, Dan 3 Balt, Laura | | 4 Balt, Lindsay 99 Bosnett, Cathe 5 Bosnett, Maura | | 6 Bolt, Chistopher 7 Bolt, Matthew 8 Bullroll, James | | 9 Bullroll, Mary 10 Bullroll, Timm 11 Bunit, Matthew | Swimmer List (Names Only) This report shows each swimmer's number. This list is used to identify each swimmer's number for event data entry. This list is obtained by answering YES to the Show Names Only requestor. /=================== Review Label ====================\ | | | To the parents of: | | Betsy Anderson | | 12313 Blenefield Rd. | | Olney, MD. 20832 | | | | | | Print Label ? <Y>es, <N>o, <D>on't ask. | \=====================================================/ Mailing Label Review Window This window will appear when the Mailing Labels report is selected. Each label will be displayed and you can choose to print it by pressing 'Y', to skip it by pressing 'N' or to print them all by pressing 'D'. Each label will consist of a user input line of text which defaults to "To the parents of:" on the first line and then the swimmer's name, address, city, state and zip. The printout is set for 1 up, 3 1/2 by 15/16 inch address Page 75 labels. Avery Label stock number 4145 or equivalent. /=================================================================\ | Telephone List 08/26/90 08:44:18 | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| |Swimmer Name Parent's Names Age Home Phone | |=================================================================| |Anderson, Betsy Dan Mary 7 (301) 570-4311 | |Anderson, Dan Dan Mary 11 (301) 570-4311 | |Dane, Laura Timothy Dian 13 (301) 774-4935 | |Dane, Lindsay Timothy Dian 9 (301) 774-4935 | Telephone List This report will list each swimmer and the swimmer's parents' first names along with their home telephone numbers. /=================================================================\ | Name and Address List 08/26/90 08:44:00 | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| |First Name MI Last Name Age Group Sex DOB | |Address | |City St. Zip Fee | |=================================================================| |Betsy Anderson 7 8 & U F 11/23/82 | |12313 Blenefield Rd. | |Olney MD 20832 0.00 | |-----------------------------------------------------------------| |Dan Anderson 11 11 - 12 M 08/09/78 | |18813 Blenefield Rd. | |Olney MD 20832 0.00 | Name and Address List This report shows the name, address, sex, DOB and fee paid by each swimmer. /=================================================================\ | Fee Status Report 08/26/90 08:45:02 | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| |Swimmer Name Fee Paid | |=================================================================| |Anderson, Betsy 10.00 | |Anderson, Dan 5.00 | |Dane, Laura 10.00 | Fee Status Report This report will show the total fee paid by each swimmer and the total fee collected by the team. Page 76 /=================================================================\ | Individual Swimmer, Full Report 08/26/90 08:50:01 | | Brown, Jimmy Age Group 11 - 12 | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| | Event Name Status Time Place Points | |-----------------------------------------------------------------| |Meet -> 06/16/90 HILLANDALE HILLANDALE Type = A | |-----------------------------------------------------------------| |23 - Boys 11 - 12 50M Backstroke F 0:50:77 3 2 | |31 - Boys 11 - 12 50M Breaststroke F 0:49:22 2 3 | Individual Swimmer, Full Report This report will show a detailed list of all the events that a swimmer entered with their finishing place and points and a total summary line. /=================================================================\ | Individual Swimmer, Summary Report 08/26/90 08:47:21 | | Brown, Jimmy Age Group 11 - 12 | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| |-----------------------------------------------------------------| | A Meet points = 8, B Meet points = 13, T Meet points = 0 | | 1st = 1, 2nd = 4, 3rd = 2, 4th = 0, DNP = 0 | |-----------------------------------------------------------------| Individual Swimmer, Summary Report This report will show a summary of the number of events entered and the total points accumulated. /=================================================================\ | Swimmer Relay Report 02/02/92 16:31:41 | | Prety, Brittany | | 1991 OLNEY MILL DIVISION F Page 1 | |=================================================================| |Enum Event Name Stroke Time | |-----------------------------------------------------------------| |Meet -> 06/22/91 Olney Mill Rockville Type = A | |-----------------------------------------------------------------| |3 Boys Open 200M Med. Relay Back 1:21:22 | \=================================================================/ Individual Swimmer, Relay Report This report will show the relay leg details for an individual swimmer. The meet date, meet name, event details, stroke and split time are included. It does not contain details for the finishing place for this relay event or the status of the other swimmers in this event. Page 77 /=================================================================\ | Swim Team Finish and Point Summary 08/26/90 08:46:03 | | Summary for All Meets | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| | Swimmer Name Age Meets 1st 2nd 3rd 4th DNP Pts | |-----------------------------------------------------------------| |Bolt, Chistopher 11 2 0 0 2 1 3 5 | |Bolt, Matthew 10 3 0 0 0 1 1 1 | |Brown, Jimmy 11 5 1 4 2 0 0 21 | Swim Team Finish and Point Summary This report will show the times placing and points for the team. It can be generated for the full season or a type of meets or for a single meet. The 'Meets' column is the number of meets this swimmer was entered in. A single swimmer's results can span multiple lines depending on the number of places generate points. /=================================================================\ | Time In Water 08/26/90 08:45:52 | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| | Meet Date -> 06/16/90 07/14/90 Average | |-----------------------------------------------------------------| |EVENT #1 - Boys 12 & U 100M Ind. Medley | |Swimmer 1 1:38:38 1:35:60 NS NS 1:36:99 | |Swimmer 2 1:45:67 1:43:70 NS NS 1:44:68 | |Swimmer 3 1:47:49 1:46:62 NS NS 1:47:05 | |Average 1:43:84 1:41:97 NS NS 1:42:90 | Time in Water The Time in Water report takes the times of the first 3 finishers in each event and calculates the averages for each event, each meet and for the entire set of selected meets. The meets to be summarized in this report can be selected in three different fashions by using the Select Meets requestor. The first selection will do all meets in the season or the first ten meets if more that 10 meets are defined. The second will select the first 5 type 'A' meets and the last will allow you to select which meets to summarize but again with a limit of 10 meets. NS in any field indicates that there was no result for a swimmer in that event and place. If only 1 swimmer from this team had a time then Swimmer's 2 and 3 will be NS. If there were 2 Swimmers then 3 will be NS. Swimmers 1, 2 and 3 aren't the swimmers that finished in places 1, 2 and 3 but are the first 3 finishers from this team. Page 78 /=====================\ | Select Meets | |=====================| | All Meets (10 Max.) | | First 5 A Meets | | Custom Select Meets | |=====================| | Cancel | |=====================| \=====================/ Time in Water Select Requestor /=== Meets Selected ====\ |A Rockville 06/22/91 | |B Quail Valle 06/26/91 | |A Stonegate 06/29/91 | |T Time trial- 06/17/91 | |T ALL-STAR TI 06/14/91 | |B Upper Count 07/03/91 | \=======================/ Meets selected requestors. /=================================================================\ | Single Meet Results, by Swimmer 08/26/90 08:45:39 | | 06/16/90 HILLANDALE HILLANDALE Type = A | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| |Swimmer \ Free \ Back \Breast \ Fly \ IM \| |-----------------------------------------------------------------| |Bolt, Chris 0:40:15 5\ NE \ NE \0:21:56 3\ NE \| |Bolt, Matt \ NE 0:23:62 4\ NE \ NE \ NE \| Single Meet Results, by Swimmer This report shows the time and finish place for each swimmer in a meet in the 5 event groups listed. If the swimmer has competed in more than one event of a particular group, (EX: 2 freestyle events), then only the highest numbered event will appear in this report. The report is laid out by swimmer. NE stands for Not Entered. Page 79 /=================================================================\ | Single Meet Result, by Event 08/26/90 08:45:30 | | 06/16/90 HILLANDALE HILLANDALE Type = A | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| | Swimmer Name Time Place Points | |-----------------------------------------------------------------| |Event # 1 - Boys 12 & U 100M Ind. Medley | | Lester, Michael 1:38:38 2 3 | | Brown, Matthew 1:45:67 E 0 | | Leshards, Raymond 1:47:49 3 2 | | Pulman, Kevin 1:51:99 4 1 | Single Meet Result, by Event This report shows the results of a single meet laid out by event order. /=================================================================\ | Swim Team Ladder 08/26/90 08:45:13 | | 1990 OLNEY MILL DIVISION F Page 1 | |=================================================================| | Swimmer Name Time Meet Place | |-----------------------------------------------------------------| |EVENT # 1 - Boys 12 & U 100M Ind. Medley | | 1. Lester, Michael 1:35:60 07/14/90 1 *R*A | | 2. Rampbelt, Chris 1:39:35 06/20/90 S *A | | 3. Pulman, Brian 1:40:34 06/20/90 0 | | 4. Bolt, Chistopher 1:43:70 07/14/90 5 | | 5. Newlmeyer, John 1:44:81 06/20/90 1 | | 6. Browm, Matthew 1:45:67 06/16/90 E | | 7. Richards, Jimmy 1:47:02 06/20/90 3 | | 8. Richmond, Raymond 1:47:49 06/16/90 3 | | 9. Pulman, Kevin 1:51:99 06/16/90 4 | |10. Franlin, Neal 1:58:14 06/20/90 6 | |11. James, Gregory 1:58:72 06/20/90 0 | |EVENT # 2 - Girls 12 & U 100M Ind. Medley | | 1. Hammonds, Kari 1:39:84 07/14/90 3 | | 2. Stratizartsi, Jackie 1:45:72 07/14/90 5 | | 3. Flesheman, Katie 1:46:80 07/14/90 6 | | 4. Columbi, Michelle 1:49:88 06/16/90 6 | Swim Ladder, by Event This report shows the best finishing time of each swimmer in an event sorted by event and finishing time. This report includes the results of all meets in a season with the top 64 finishers. If the swimmers result ends in *R then this time has met or bettered the Record Time entered in the Event Definition. If it contains *A then the AllStar time has been met or bettered. Page 80 /=================================================================\ | Swimmer Event Ladder, Individual 06/17/91 | | 1990 ROLLING HILLS DIVISION F Page 1 | |=================================================================| | Swimmer Name | |Enum Event Meet Time Place | |-----------------------------------------------------------------| |Anderson, Betsy | | 2 Girls 12 & U 100M Ind. Medley 06/16/90 1:11:11 T1 *R*A | | 2 Girls 12 & U 100M Ind. Medley 06/16/90 2:12:12 3 | | 3 Girls Open 200M Med. Relay LEG 2 Back 01:21:22 | | 8 Girls 9 - 10 50M Med. Relay 06/16/90 0:13:10 2 | | 8 Girls 9 - 10 50M FreeStyle 06/16/90 1:11:11 4 | | 34 Girls 13 - 14 50M Breaststroke06/16/90 1:23:11 1 | Swim Ladder, by Swimmer This report shows the 2 top finishes for either an individual swimmer or for the entire team. The report is sorted by swimmer with all meets checked and the best 2 finishes for each event the swimmer entered listed. Note that the results for event 3 are not from the overall result of that event but are a relay leg split time. This indicates that Betsy swam leg 2 using the backstroke and her split time was 01:21:22. | Relay Leg Ladder 02/01/93 20:09:19 | 1992 Test team DG Page 1 |======================================================================== | Swimmer Name Split Time Meet Date |------------------------------------------------------------------------ |EVENT #3 3 - Boys Open 200M Med. Relay Freestyle | 1. Wahl, Bobbie T. 00:12:34 02/02/93 | 2. Austin, Larry 00:23:45 02/02/93 | 3. Teel, Charlie 00:23:45 02/02/93 | 4. Rradshaw, Cayce 00:23:45 02/02/93 | 5. Buckfelder, Robert 00:23:45 02/02/93 |EVENT #3 3 - Boys Open 200M Med. Relay Backstroke | 1. Cailley, Elliott 00:12:34 02/02/93 | 2. Teel, Daniel 00:12:34 02/02/93 | 3. Rrinks, Stephen 00:12:34 02/02/93 | 4. Casper, Stephen 00:12:34 02/02/93 | 5. Wataya, K.C. 01:11:11 02/04/93 |EVENT #3 3 - Boys Open 200M Med. Relay Breaststroke | 1. Austin, Morgan 00:10:11 02/02/93 | 2. Cailley, Elliott 00:23:44 02/02/93 | 3. Bortun, Nishe 00:23:44 02/02/93 | 4. Yrock, Laurel 00:23:44 02/02/93 | 5. Phambliss, Bob 00:23:44 02/02/93 Relay Leg Ladder This report will include the split times for each relay event sorted by stroke and time. For each medley relay there will be four sections, one for each stroke. For a free relay there will be just Page 81 a single section. The teams finishing time and place are not considered during the generation of this report, just the individual split times. | Stroke and Distance Ladder 02/02/93 04:00:52 | Distance: 25M Stroke: Freestyle | 1992 Test team DG Page 1 |========================================================================| | Swimmer Name Age Event Time Date |------------------------------------------------------------------------| | 1. Glick, Chris 10 20 00:24:45 01/09/93 | 2. Than, Stanley 10 19 00:25:45 01/09/93 | 3. Grinks, Stephen 9 20 00:26:45 01/09/93 | 4. Conway , Brian 9 19 00:27:45 01/09/93 | 5. Conway , Jason 9 19 00:28:45 01/09/93 | 6. Tonover, Michael 9 19 00:29:45 01/09/93 | 7. Ginkel, Mary 9 19 00:35:45 01/09/93 Stroke and Distance Ladder This ladder is generated not by any particular event but by the gender, swimmer and event age group, distance and stroke. The major purpose of the report is to allow the generation of reports that combine various events and age groups. It is possible to generate a report that will show you who are the best 100M freestyle swimmers without having to search each individual event and combine the results manually. In order to generate the report you will need to select values from 6 selection menus. The first 2, output device and gender, are the same ones you have seen in many other reports. The next 2 allow you to select the age groups for this report. The first is the swimmers' age group at the time the report is generated. If Billy swum in a 10 and Under event and then aged up to 12 and Under a report with the Swimmer Age Group set to 10 and Under would not include Billy. The next is the age group of the event as set in the event definitions. In the same case with Billy he would appear if the 10 and Under event was selected because he did swim in it. The last 2 select the distance and stroke for the event as set in the event definitions. Page 82 The relay events are not considered during the generation of this report. | Swimmer Best Times, All Age Groups 02/16/92 23:41:13 | | 1991 HILLY MILL DIVISION F Page 2 | |=================================================================| | Swimmer Name | |Enum Event BestTime BestDate LastTime LastDate| |=================================================================| |Anderson, Robert | |17 Boys 8 & U 25M Backstroke 00:34:40 07/17/91 00:34:40 07/17/91 | |Boswell, Charleen | |6- Girls 8 & U 25M FreeStyle 00:32:12 07/03/91 00:35:49 07/10/91 | |18- Girls 8 & U 25M Backstk 00:31:29 07/10/91 00:31:29 07/10/91 | |Boswell, Michael | |8- Girls 9 - 10 50M FreeSty 00:53:93 07/03/91 00:53:93 07/03/91 | \=================================================================/ Swimmer Best Times Report This report is the best time and date and last time and date for each swimmer on the team. The report will include every event for every swimmer that has event results with 2 exceptions. It will not include any events where the swimmer does not have a finishing time, IE: a disqualification, and it will not include data for the relay events if these events are setup as relays in the event setup. When this report is selected you will have to option of several different sort methods and which genders and groups to include in the report. This same report is available for an individual swimmer also. Custom Requirements and Enhancements Words to Go would like to hear of any requirements that your team or league has that are not supported by SwimBase. Depending on the nature of the changes they may be added into the next release. Requests for custom programming to tailor SwimBase to your particular needs will also be evaluated. Error Handling The three most likely sources of errors when using SwimBase are insufficient free disk space, insufficient free ram space and disk hardware errors. Depending on when and where the error occurs will determine how the error will be handled by the program. In some cases a warning will appear that will allow you to correct the error before continuing. When more serious errors occur the program will forbid the offending action or force the program to exit. Some examples with suggested corrective action follows. Page 83 /== Insufficient Free Disk Space ==\ | | | Disk Space Available LESS | | than space required (143,000) | | | | | | Press Return | \==================================/ Disk Free Space Warning This warning occurs if an attempt is made to create a new season or meet on a disk with less than the required space. The space required varies with the number of meets planned. The corrective action is to erase some files off the disk or use a new disk. The 'ABOUT SWIMBASE' selection can be used to gain more information about the disk free space. Program Directory : C:\BC\SRC\SWIM\ Data Directory : C:\SWIMDATA Data Disk Memory Free: 3,133,440 bytes Ram Memory Free : 249,680 bytes Stack Memory Free : 11,898 bytes Ram Heap Check : HEAP OK DOS Version 5.00 About Swimbase Statistics This is a partial screen from the About SwimBase screen. The last 4 items are of interest when trying to correct error conditions. The disk free required to create a season or view a large report on the screen is around 150,000 bytes. Ram memory should remain above 100,000 bytes to view reports. Stack free should stay above 4,000 bytes and the Heap check should always be HEAP OK. The disk space can be corrected by erasing files off the disk. If the last 3 fail to meet requirements then there is most likely a conflict with a memory resident program that was loaded before SwimBase was started. /============= Database Audit found Errors ============\ | | | Record #3 contains 8 errors | | ACTIVE,LNAME,FNAME,MINIT,AGE,SEX,PSRECNO,PSSRECNO, | | Continue running Audit or EDIT Y/N/E [N] | | | | | \======================================================/ DataBase Audit Errors This requestor will appear if the database audit finds a problem with the database. It is bad news, the worst, oh horror of horrors, but seriously folks here's what we do. This could have been caused by a disk drive error or a bad spot on your disk or a wild write caused by a power surge. You have three possible ways to proceed. Select N and the audit will stop here. Select Y and the Page 84 audit will continue to the next error or until complete. Select E and you can edit and update the offending record. The best course of action would be to restore a previously archived season data file. If one error is found it is possible that others are there and the accuracy of the data could be compromised. /============= DISK ACCESS FAILURE ============\ | | | Error: drive not ready on Drive A: | | Insert Proper Disk | | Select: <A>bort, <R>etry or <I>gnore [R] | | | | | \==============================================/ Disk Access Failure This requestor will appear if there is a problem with the disk drives or disks themselves. The first line will indicate what the error was and which drive was involved. The error shown is caused by changing the data path to the A: drive when no disk is in the drive. The proper course of action is to either correct the error and select R or select I and then pick another drive or path. Selection A will almost certainly cause the program to crash. Can't View Reports The most likely cause of this failure is insufficient free space on the data disk. Be sure that the data directory has at least 100,000 bytes of free disk space. This can be checked in the About SwimBase screen. Page 85 Warranty Words to Go warrants the physical diskette(s) and physical documentation provided with registered versions to be free of defects in materials and workmanship for a period of ninety days from the date of registration. If Words to Go receives notification within the warranty period of defects in materials or workmanship, and such notification is determined by Words to Go to be correct, Words to Go will replace the defective diskette(s) or documentation. The entire and exclusive liability and remedy for breach of this Limited Warranty shall be limited to replacement of defective diskette(s) or documentation and shall not include or extend to any claim for or right to recover any other damages, including but not limited to, loss of profit, data, or use of the software, or special, incidental, or consequential damages or other similar claims, even if Words to Go has been specifically advised of the possibility of such damages. In no event will Words to Go's liability for any damages to you or any other person ever exceed the lower of suggested list price or actual price paid for the license to use the software, regardless of any form of the claim. Words to Go specifically disclaims all other warranties, express or implied, including but not limited to, any implied warranty of merchantability and/or fitness for a particular purpose. Page 86 Support Support will be provided for a period of 90 days from the date of purchase. This support can be obtained by phone (301-855-6427, 45 minute connect time limit), by US Mail (see address inside front cover) or by EMail (Compuserve, 76515,1510, or Prodigy, MXVN00A). Copyright This software is protected by United States copyright law. This software can only be used on ONE computer at any given time. It can be moved from one computer to another so long as it cannot be used on more than one computer at any given time. Backup copies can be made for archival purposes. Refer to the included document file 'LICENSE.DOC' for further information. ASP Ombudsman This program is produced by a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442 or send a CompuServe message via CompuServe Mail to ASP Ombudsman 70007,3536. Definition of Shareware This program is distributed as Shareware. Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are expected to register. Individual programs differ on details -- some request registration while others require it, some specify a maximum trial period. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because Page 87 the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee -- if you don't use the product, you don't pay for it. Disclaimer - Agreement Users of SwimBase must accept this disclaimer of warranty: "SwimBase is supplied as is. The author disclaims all warranties, expressed or implied, including, without limitation, the warranties of merchantability and of fitness for any purpose. The author assumes no liability for damages, direct or consequential, which may result from the use of SwimBase." SwimBase is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. If you find this program useful and find that you are using SwimBase and continue to use SwimBase after a reasonable trial period, you must make a registration payment of $49.00 to Donald L. Wahl. The $49.00 registration fee will license one copy for use on any one computer at any one time. You must treat this software just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another. Just as a book cannot be read by two different persons at the same time. Commercial users of SwimBase must register and pay for their copies of SwimBase within 60 days of first use or their license is withdrawn. Site-License arrangements may be made by contacting Words to Go. Anyone distributing SwimBase for any kind of remuneration must first contact Words to Go at the address below for authorization. This authorization will be automatically granted to distributors recognized by the (ASP) as adhering to its guidelines for shareware distributors, and such distributors may begin offering SwimBase immediately (However Words to Go must still be advised so that the distributor can be kept up-to-date with the latest version of SwimBase.). You are encouraged to pass a copy of SwimBase along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of the SwimBase system. Page 88 Pricing Single use license . . . . . . . . . . . . . . . . . . . . $49.00 Software can be used on only 1 computer at any time. Includes latest disks and printed manual. Team use license . . . . . . . . . . . . . . . . . . . . . $80.00 Software can be used on any number of computers for the SAME TEAM. Includes one copy of latest disks and one printed manual. League license (per team in league [Min. 30]). . . . . .$30.00 ea Equivalent to Single use license in usage rights for each team. Includes 1 copy of disks and manual per team licensed. Page 89